Commercial Real Estate Experience Required*
The Property Manager is responsible for performing a wide range of administrative tasks in support of the assigned department, team and / or managers.
This position includes some project-based and / or process maintenance work. The primary responsibility of this position is to contribute to the operating efficiency of the assigned department, team and / or managers.
GENERAL QUALIFICATIONS :
Job Responsibilities :
- Accounts payable including but not limited to receiving and preparing for payment. Ensuring coding aligns with budget. Follow up if payments are not made or received in a timely manner.
- Typing and correspondence and answering all telephone calls for General Manager, Assistant Property Manager, Chief Engineer, Engineering staff, maintenance staff, and security staff.
- Maintain calendar on Outlook to ensure all staff members are aware of special services and meetings.
- Assist General Manager as necessary, with fielding questions regarding miscellaneous invoices and other tenant requests.
Requires researching issue and responding to the Tenant.
- Assist with the assignment of Tenant requests and prepare and process the billing of sundries.
- Coordinate meetings, distribution of materials and training sessions Action Plan.
- Maintain front desk operations including greeting tenants and visitors.
- Order and maintain all office supplies and any items necessary to operate the Management Office efficiently.
- Equipment leasing and maintenance (copier, fax machine, telephone, cell phones, pagers, etc.)
- Filing
- Assist General Manager and Assistant Property Manager with coordination of personnel matters requested by corporate office.
- Maintain current Certificates of Insurance for tenants, vendors, and contract binders.
- Assist Property Manager as necessary with special events in the building (blood drives, book fairs, art shows, etc.)
- Preparation, maintenance, and distribution of emergency contact list, tenant contact list, approved contractors list, building rules and regulations.
- Assist with other office duties as necessary.
Technical Skills and Other
- Microsoft Office Suite : Word, Excel, Outlook, PowerPoint
- Strong customer relations skills
- Ability to work independently with minimal supervision
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