Primary responsibilities will include :
- Serve as administrative contact and liaison with school or program constituents including routing incoming communications, managing requests for information, and welcoming guests.
- Research, prioritize and follow up on issues and concerns addressed to the Deputy Provosts including those of a sensitive and / or confidential nature.
Proactively build key relationships across the University and develop organizational knowledge in support of the Office of the Provost and its initiatives.
- Manage complex calendars and support the daily needs of principals, respond to meeting requests, handle scheduling conflicts, and anticipate and resolve any issues that may arise.
- Coordinate logistics for meetings, distribution of agendas, and event / facilities reservations.
- Gather relevant information and prepare documents including background data, presentations, reports, research, surveys and spreadsheets.
Draft letters, emails, and other communications as needed.
- Maintain financial documentation and prepare and process financial transactions on behalf of principals. Assist with travel arrangements as needed.
- Perform other related duties as required to help ensure the smooth operation and responsiveness of the Provost’s Office
- Serve as a back-up for the Provost’s executive assistant.
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