Executive Assistant & Transaction Manager

Engel & Völkers 30A Beaches is seeking a dynamic and organized Executive Assistant & Transaction Manager to support the owner across various business operations and oversee real estate transactions.

This role combines high-level executive support with comprehensive transaction management to ensure smooth operations within a diverse portfolio of businesses.

Compensation : $50,000

$50,000

Responsibilities :

• Provide high-level administrative support to the owner, including managing correspondence, creating LLC agreements, handling state filings, and submitting annual reports.
• Assist with establishing new business ventures by setting up websites, bank accounts, email accounts, and other essential components.
• Serve as the main point of contact for employees, clients, and external partners, facilitating seamless communication and coordination.
• Coordinate complex travel arrangements, manage business and personal correspondence, and maintain calendars.
• Plan and coordinate personal events, such as medical appointments and dining reservations.
• Perform bookkeeping tasks, including accounts payable / receivable, financial reporting, and budget management.
• Support tax preparation by gathering necessary documents and working with accountants and CPAs.
• Manage development orders for investment projects from inception to completion.
• Prepare detailed expense reports and oversee employee PTO tracking.
• Handle recruitment tasks, such as crafting job ads, screening resumes, conducting interviews, and assisting with onboarding.
• Manage personal assistant duties, including running errands and overseeing residential property management.
• Coordinate with vendors and service providers to ensure optimal property management and maintenance.
• Oversee all aspects of real estate transactions, from contract initiation to closing, ensuring compliance with regulations and deadlines.
• Coordinate property inspections and facilitate communication among buyers, sellers, title agents, and other key stakeholders.
• Manage logistical elements, including ordering signage and preparing marketing materials, to maximize property visibility.
• Track and maintain detailed sales records, providing insights for performance evaluation and strategic planning.
• Utilize Dotloop or similar software to manage and streamline document workflows, ensuring accuracy and prompt completion.
• Support agents with the preparation and submission of offers, counteroffers, and amendments, ensuring all documents are compliant.
• Maintain a high level of customer service by addressing client inquiries and resolving issues throughout the transaction process.

Qualifications :

• Proven experience as an executive assistant and transaction manager, or in similar roles.
• Exceptional organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency in Microsoft Office Suite and Dotloop or similar transaction management software.
• Experience in bookkeeping and financial management is a plus.
• Knowledge of real estate operations, property management, and vendor coordination.
• Ability to handle sensitive and confidential information with discretion.

About Company

• Competitive salary and performance-based incentives.
• Opportunity to work with a diverse portfolio of businesses and a top-performing real estate team.
• Professional growth and development opportunities.

Please contact for details.