Executive Assistant & Marketing Specialist (for the CEO)

Are you ready to turn big ideas into reality?

We're looking for an Executive Assistant & Marketing Specialist to support Ryan Kohler , the CEO behind Refer.io and ChatGPT4Work .

This is more than just an assistant role-it's about being the driver behind projects that help shape the future of generative AI in the workplace.

If you're a self-starter with a knack for organizing chaos, managing high-impact projects, and thriving in fast-paced environments, you're exactly who we need!

WHAT IS REFER.IO ALL ABOUT?

At Refer.io and ChatGPT4Work , we're focused on building communities around generative AI at work-connecting human resources professionals, talent influencers, and job seekers who want to level up their careers.

We help businesses and individuals integrate AI tools to improve their marketing, hiring, and operational strategies. Whether it's developing innovative coaching programs, creating content tools, or launching new AI-driven platforms, we're constantly pushing boundaries to help others unlock the full potential of AI .

WHAT OUR EMPLOYEES HAVE TO SAY :

The energy here is unmatched. You're constantly learning, launching new projects, and working with a visionary who is always a few steps ahead.

It's never boring, and you're always growing."

Ryan is an incredible entrepreneur. This role is essential to transforming his vision into reality, working at the intersection of strategy and execution."

A DAY IN THE LIFE AS OUR EXEC ASSISTANT & MARKETING SPECIALIST :

In this role, you'll be the go-to person for translating the CEO's vision into action . Every day, you'll be getting up to speed on various projects, collaborating with Ryan for clarity on direction, and breaking down complex ideas into actionable steps .

You'll map out what needs to be done, pull the information and resources from Ryan as necessary, and then collaborate with teams to ensure smooth execution .

Whether it's launching a new community-building initiative , helping businesses implement disruptive AI tools , or overseeing group coaching programs, you'll have your hands in multiple high-priority projects at once.

Your ability to balance these ongoing projects with the fast-paced needs of new initiatives is critical.

Once a project reaches escape velocity , you'll ensure it's successfully handed off to the right team, and then add it to our ongoing meeting cadence .

This means you'll be proactively gathering data and updates from the team, presenting those insights to the leadership team, and knowing when a project needs extra attention to keep it moving forward.

You're the key to making sure no project is ever left behind.

WHAT IT TAKES TO BE SUCCESSFUL :

Exceptional organizational and communication skills : You'll need to manage not just the CEO's time, but also complex projects with many moving parts.

A strategic thinker who can break down big ideas into manageable tasks and milestones.

Proactive and independent : You're not just waiting for instructions-you're anticipating what's needed, driving projects forward, and keeping everything on track.

Experience collaborating with visionary leaders : You understand how to communicate with and pull direction from a busy CEO, translating their vision into action without causing disruption.

Business acumen : You should have experience managing business-oriented projects, especially around marketing, hiring, and process optimization.

Marketing experience : Proficiency in email marketing , content creation , and using tools like Canva .

Excitement for generative AI and a willingness to dive deep into the technology to understand how it impacts our clients' success.

THE MINIMUM REQUIREMENTS TO BE CONSIDERED :

• Prior experience as an executive assistant or in a marketing role
• Proficiency with Google Suite , Canva , and basic marketing tools
• A fast learner with strong project management skills
• Comfortable with technology and learning new tools quickly
• Experience in collaborating with executive leadership to drive projects
• Passion for generative AI and willingness to learn its applications

PROJECTS THAT YOU'LL LEAD & LEARN IN THE FIRST 90 DAYS :

• Learn the ins and outs of generative AI tools we develop and promote
• Manage ongoing projects around community building , group coaching , and marketing strategies for AI-driven tools
• Help shape and launch new initiatives , mapping out processes, gathering resources, and coordinating with teams to bring Ryan's vision to life
• Balance ongoing projects with the effort required to jumpstart new ones and ensure smooth handoffs to long-term teams

WORK SCHEDULE & LOCATION :

Flexible schedule with remote work capabilities, but you must be able to work part of the day at least 2 to 3 days per week in our office around the CEO.

READY TO APPLY?

If you're ready to own projects , turn vision into action, and play a key role in our innovative, AI-driven journey, we'd love to hear from you!

Apply today by submitting your resume and a few words on why you'd be a great fit. We're excited to see how you'll help bring our big ideas to life!

Job Posted by ApplicantPro