We have an immediate opening for a full-time bookkeeper with strong accounts Receivable / Payable experience.
Responsibilities : Accounts receivable, accounts payable and assist with payroll & HR & Insurance / year end & preparation of taxes for accountant
Accounts Receivable
Recording invoices and managing incoming payments / running transactions
Accounts Payable
- Process vendor invoices, using current job and category code lists.
- Review purchase orders and match back up as needed.
- Submit accounts payable invoices to Owner for approval promptly, includes checking commitments on file.
- Contacts vendors and subcontractors to obtain, verify, and update account information, when necessary, which includes W-9s
- Maintain monthly payment schedule to process all checks including distribution / mailing.
- Monitor open payables to ensure timely approval.
- Maintain effective communication with vendors and handle payment inquiries.
- Resolving payment discrepancies and disputes on behalf of the company.
- Attend and / or participate in job cost meetings with Owner / Accountant as needed.
- Allocate and process any employee reimbursements and credit cards.
- Allocate and process all direct invoices for office expenses.
Payroll
- Collect and verify employees' work hours.
- Utilizing third party payroll service, process employees' paychecks by inputting their payroll data and timesheets, workman comp claims
- Resolving payroll discrepancies and answering any employee payroll queries
- Coordinate with payroll service any changes in payroll (e.g., terminations, new hires)
- Track employees’ vacation and time off.
Requirements :
- A minimum of 2 years AP experience.
- Candidate must be proficient in Excel & QuickBooks and have prior accounting software knowledge.
- Ability to work independently, be highly organized and able to multitask in a fast-paced work environment.
- Strong written and verbal communication skills as well as people skills.
- MUST be dependable, punctual and possess a professional attitude.
- Demonstrate a sense of urgency and ability to meet deadlines.
- We are an EOE employer.
Job Type : Full-time
Pay : $TBD per year
Benefits :
- Paid time off Physical setting :
- Office
- Office
Schedule :
Monday to Friday
Work Location : In person
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