We are a small post-production studio in San Diego, California seeking a highly organized and proactive Part-Time Office / Project Coordinator to join our team.
This is a hybrid role, allowing a balance between in-office work and remote coordination. If youre passionate about the creative industry and have experience in managing both administrative and project-related tasks, wed love to hear from you!
Responsibilities :
- Project Coordination : Assist with managing timelines, deliverables, and communication for various video production and post-production projects.
- Client Communication : Serve as a point of contact between clients, vendors, and the production team to ensure smooth workflow and project updates.
- Scheduling & Calendar Management : Maintain the teams schedule by coordinating meetings, project milestones, and deadlines.
- Office Management : Handle general administrative tasks such as filing, answering phones, ordering office supplies, and maintaining organizational systems.
- Document Preparation : Assist in preparing project reports, presentation decks, and client correspondence.
- Budget Tracking : Help track project budgets and expenses, ensuring projects stay on track financially.
- File Management : Organize and maintain both physical and digital files, ensuring proper version control and accessibility for team members.
- Vendor Coordination : Communicate with outside vendors for project and internal needs.
Qualifications :
- Previous Experience : 1-2 years of experience in a similar role, preferably within a post-production, ad agency, or media environment.
- Strong Organizational Skills : Ability to manage multiple projects and deadlines simultaneously with attention to detail.
- Excellent Communication : Strong verbal and written communication skills to handle client and internal communication professionally.
- Technical Proficiency : Familiarity with project management workflows, and an understanding of post-production workflows would be a plus.
- Self-Motivated : Capable of working independently and managing time effectively in both remote and in-office environments.
- Problem-Solving : Ability to anticipate challenges and propose solutions to keep projects on track.
Hours & Compensation :
- Part-time position (20-25 hours per week).
- Flexible hybrid schedule with some in-office days required.
- Medical insurance, 401k, & PTO
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