Department Management Analyst II - Emergency Services *

SALARY INCREASES

Read on to fully understand what this job requires in terms of skills and experience If you are a good match, make an application.

2% Effective February 2024

3% Effective February 2025

Salary increases contingent upon Property Related Revenue and / or statewide Realignment Sales Tax Collections performance.)

STEP ADVANCEMENTS

Bi-annual step increases of approximately 2.5%

San Bernardino County is recruiting for Department Management Analyst - Emergency Services to work within the Office of Emergency Services (OES) and the Inland Counties Emergency Medical Agency (ICEMA).

These positions offer the opportunity to take on a dynamic and challenging role providing professional analytical support for a variety of areas essential to a department's operations such as : contract / grants administration;

budget / fiscal management; special project coordination; facilities planning; organizational / staffing analysis; and development / recommendation of policies and procedures.

Applications will be accepted until a sufficient number have been received; recruitment may close at any time.

Primary duties may include :

Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence;

recommend solutions to contractual problems.

Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements;

coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.

• Interpret contract terms; review and monitor contracts and ensure compliance and / or performance requirements are met.
• Review expenditures and purchase orders; coordinate site visits and provide support in performance audits.
• May draft bid proposals; research, analyze, and prepare specifications and conditions. coordinate the issuing of proposal and evaluation of bids;

negotiate and interpret contract terms and agreements; monitor compliance and / or performance.

Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals;

prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation.

May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices;

design or improve forms to expedite procedures and coordinates the publication and dissemination of information.

• Prepare analytical reports, correspondence, and memoranda.
• Official Titles : Staff Analyst II / Staff Analyst II (Fire Department)

CONDITIONS OF EMPLOYMENT

Work Hours : In order to meet the business service needs of the public that we serve during emergency activation , these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation.

This assignment is eligible for premium overtime or compensating time off for approved overtime hours worked. Employees may have to travel out of the County, or out of state to attend meetings, trainings, and conferences.

Out of county and / or state travel is minimal. (Teamsters Local 1932 MOU - Administrative Services Unit or Fire Auxiliary Services Unit).

Travel : Travel throughout the County is required. When travel is required, employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available).

At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.*

Background : Prior to appointment, candidates selected for this position must successfully pass a background check, including fingerprinting, verification of employment history and education, and medical examination, including drug screening.

Sponsorship : Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

These positions require both education and experience; to advance in the process applicants must meet the Experience requirement AND one of the options for Education below :

• REQUIRED EXPERIENCE Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include : budget / fiscal management, financial analysis and / or accounting;
• contracts, bid / proposal, procurement, or grant management; special projects coordination; facilities and capital improvement planning;

data / statistical analysis and reporting; and / or organizational / staffing analysis or personnel management. REQUIRED EDUCATION Option 1 Bachelor's degree in public / business administration, behavioral / social science, accounting / finance or other relevant field of study.

Option 2 Associate’s degree in public / business administration, behavioral / social science, accounting / finance or other relevant field of study AND two (2) years of additional experience (see note below)supporting management or professional level administrative services staff in any of the following areas : analytical studies, organizational operations, staffing projections and related budgeting, fiscal / budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties.

Option 3 Thirty semester (45 quarter) units of completed college coursework in public / business administration, behavioral / social science, accounting / finance or other relevant field of study AND three (3) years of additional experience (see note below) supporting management or professional level administrative services staff in any of the following areas : analytical studies, organizational operations, staffing projections and related budgeting, fiscal / budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties.

Ideal candidates will be self-motivated individuals and collaborative team players with the ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.

ICEMA seeks a self-starter experienced in budget / fiscal administration, with experience in fiscal administration of grants being highly desirable.

OES seeks a candidate with emergency services management and / or procurement experience.

Essential knowledge, skills and abilities include :

• Knowledge and understanding of principles and practices of public administration as applied to fiscal procedures and budget preparation and administration
• Ability to conduct in-depth research, analyze and interpret a wide variety of complex data and information, identify options, and make viable recommendations
• Ability to communicate clearly, concisely and effectively, both orally and in writing
• Excellent writing skills with the ability to prepare clear and accurate administrative reports
• Familiarity with or ability to learn and understand principles and practices relevant to contracts, grants and bid / proposal management, project management, facilities and capital improvement planning, data science / statistical analysis, and / or organizational / staffing analysis or personnel management
• Proficient with enterprise financial management systems such as SAP

Application Procedure : To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by the filing deadline.

Applications will be processed as needed; recruitment may close at any time once a sufficient number of qualified applications are received.

Note : Resumes will not be accepted in lieu of completing the application and / or the supplemental questionnaire.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline.

Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline.

Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and / or print these for your records.

If you require technical assistance, please click HERE to review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at (855) 524-5627.

Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application.

Selection Process : The selection process will consist of a competitive evaluation of qualifications based on the application and responses to the supplemental questions.

The most highly qualified candidates will be referred to the appointing authority for further consideration.

EEO / ADA : San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation : If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans’ Preference : Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points.

Click here for information and instructions to request Veteran's Preference points.

For important information on employment processes and submitting job applications, see link below :

Applicant Information and the County Employment Process

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