Job Preview : Our client is offering an opportunity for a Legal Assistant position that will handle many secretarial responsibilities as well.
This position supports a group of attorneys in the Fort Worth office through the performance of complex secretarial, administrative, and substantive legal duties.
Essential Duties and Responsibilities :
- Serve visitors by greeting, welcoming, and directing them in a professional and courteous manner.
- Sign for deliveries and ensure all mail and packages are distributed accordingly, including by electronic means, if required.
- Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.
- Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing, and transmitting text, data and graphics using office software applications.
- Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
- Prepare and coordinate e-filings, including filings in state and federal courts and agencies.
- Handle incoming and outgoing mail, faxes, and scan documents.
- Ensure that documents are saved and filed into the appropriate paper and electronic workspaces / folders.
- Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, deadlines, court settings, hearings, meetings, and travel arrangements.
- Maintain Outlook contacts for each attorney as appropriate.
- Open files, close files and assist with conflicts checks.
- Provide support to the attorneys with timesheets and regular billing matters.
- Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
- Set up (and take down) of conference room for scheduled meeting, depositions, etc.
- Provide facilities support, including a walk-through to report burned out lights to maintenance; tidiness and adequate stock of supply room;
handle shredding bin services, send / receive offsite records, etc.
- Maintain organization and tidiness of kitchen / breakroom, supply cabinets and copying room.
- Receives and scans mail, documents, packages, and courier deliveries then deliver or distributes items accordingly.
- Order, track, and restock kitchen and office supplies.
- Maintain a professional and good working rapport with clients which requires discretion and judgment.
- Regular and predictable attendance is an essential function of the job. Qualifications and Skills Required :
- A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable.
Significant prior experience may be substituted for a combination of the educational requirements.
- 3+ years of litigation secretarial experience in a law firm environment preferred.
- Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook, and PDF.
- Working knowledge of legal practices, terminology, documents, and court procedures.
- Great attention to detail
- Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.
- Excellent typing, spelling, grammar, proofreading, and general clerical skills.
- Ability to coordinate work activities and work well with others; prepare legal correspondence and documents; organize and maintain files and records.
- Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.
- Strong communication and organizational skills.
- High level of professionalism and courtesy
- Excellent time management skills Performance Measures : The Legal Assistant will be evaluated by the attorneys in the work group and the Office Manager based upon, but not limited, to the following performance criteria :
- Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.
- Expertise with available software and technology tools, understanding of legal assistant and office procedures; equipment;
legal terminology; attention to detail.
- Dependability and cooperation with attorneys, clients and other support staff.
- Adherence to office policies and procedures.
- Professionalism and ability to communicate effectively and handle multiple priorities.
30+ days ago