Event Operations Coordinator

Onward Search is a specialized staffing and talent solutions company that helps professionals find top jobs with the nation’s leading brands.

We’re looking to hire an Operations Coordinator for a dynamic event management initiative . Join a team committed to advancing innovative ideas in the energy sector.

You’ll join the Operations team to provide logistical support for a high-profile event focused on collaboration between academia and industry.

This is a contract opportunity . The role is located in Houston, Texas , and can be remote for the right person.

Operations Coordinator Responsibilities :

• Support the Director of Strategic Development to plan, communicate, and execute initiatives.
• Build and maintain relationships with vendors and venues that align with event vision.
• Orchestrate event details to ensure a seamless experience.
• Monitor expenses to support financial objectives.
• Oversee allocation and management of meeting spaces.
• Ensure all deadlines and dependencies are met.
• Coordinate catering, inventory, and deliverables specific to event requirements.
• Manage accommodations for partners and attendees.
• Support registration tailored to participants.
• Provide flexible support for additional tasks or events as needed.

Operations Coordinator Requirements :

• Bachelor’s degree in a relevant field and / or 2-5 years of experience in event planning, preferably in academic settings.
• Proven organizational skills with a history of managing multiple projects to precise deadlines within budget constraints.
• Dynamic personality capable of building strong relationships across all levels.
• Ability to travel domestically and internationally for event representation.
• Exceptional communication skills (written and oral), especially with academic audiences.
• Superior time management skills to thrive in a fast-paced environment.
• Familiarity with registration and virtual event platforms, particularly in educational contexts.
• Desire to work independently with minimal supervision in a demanding environment.
• Proficiency in Microsoft Office applications and familiarity with cloud-based event applications (e.g., Monday.com, Airtable, RainFocus).

Perks & Benefits :

• Medical, Dental, and Vision Insurance
• Life Insurance
• 401k Program
• Commuter Benefit
• eLearning
• Education Reimbursement
• Ongoing Training & Development

To qualify for our benefits package, you must work over 30 hours per week, and the length of assignment must be a minimum of 10 weeks.

To learn more about this Operations Coordinator opportunity, apply now. Our recruitment team will be in touch, guide you through the interview process, and advocate on your behalf.