Job Description
Job Description
Saint Mary's High School is looking for a Data Management / Office Assistant.
Position Summary :
Data Management / Office Assistant is responsible for routine data entry and providing administrative and database support in the areas of constituent and gift management and acknowledgements.
Essential Job Duties & Responsibilities :
- Gather and input constituent information in database to ensure all records are accurate and current.
- Must be able to identify inconsistencies / errors in data information that need to be addressed.
- Must have above average skills in excel with emphasis on mail merging and personalizing donor specific information.
- Export statistical data from database for fundraising activities and create lists and reports with minimal supervision.
- Accurately enter and process all contributions and create receipts and thank you letters.
- Create donation forms for online giving and download online transactions into constituent records.
- Monitor BBMS accounts.
- Email Finance Office BBMS disbursement reports based on BBMS schedule.
- Become familiar with RE NXT.
- Monitor possible duplicates from RE NXT and update records in database view.
- Working with Database Administrator, is responsible for Database Hygiene :
- Run Health ScoreCard (Data Health Center)
- Run Email Finder, Address Finder, Deceased Finder, People Finder (new), Enterprise Data Quality (EDQ)-finds missing constituents.
- Run Duplicate Constitute Report and merge duplicate constituents.
- Clean up database by creating and running queries of missing biographical and address information and update records with correct information.
- Enter all new alumni and new parents.
- Maintain and monitor / track ongoing list of all scholarships including donor information, donations, recipients and allocations.
- Work with Finance to keep an accurate up-to-date list of new and dropped recipients and changes in allocations.
- Create and mail thank you letters for all donations managed by Advancement.
- Give a report at weekly department meet
BLACKBAUD EXPERIENCE PREFERRED
Data Management/ Office Assistant
Data Management/Office Assistant is responsible for routine data entry and providing administrative and database support in the areas of constituent and gift management and acknowledgements. Saint Mary's High School is looking for a Data Management/ Office Assistant. Export statistical data from...
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