Division Administrative Officer / Special Assistant to CIO

Hours : Full-Time 35 Hours

Work Location : 30-30 Thomson Ave, LIC, Queens

The NYC Department of Design and Construction, Technology & Innovation Division seeks to hire a Division Administrative Officer / Special Assistant to CIO.

Under the guidance of the Chief Information Officer, the Division Administrative Officer / Special Assistant to CIO, will serve as the Personnel Liaison and the Executive Administrative Assistant for the T&I division.

• The successful candidate will be responsible to : monitor and update recruitment activity within Smart Recruiters platform;
• maintain all related hiring communications with interview and project management teams; schedule interviews and manage entire personnel onboarding process, including creating and conducting training materials to new hires;
• draft Personnel Action Requests (PAR) for Chief Information Officer’s approval; update and maintain vacancy and PARs log;

assist with Hiring Pools; point person for division office supplies and work with Operations and Facilities unit for IT staff placement and relocation.

Special Assistant duties will include providing phone and calendar / meeting support and assisting with T&I special projects as assigned by the CIO, as needed to support the agency mission.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees.

Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees : Please go to NYC Government Jobs Explore Careers City of New York, go to Search for Open Jobs, and type in the Job ID # listed above.

Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and / or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Successful candidates must demonstrate the ability to : implement effective problem-solving of HR processing and T&I related issues possess knowledge of HR policies and procedures.

Knowledge of the following technologies preferred : Microsoft Office Suite of applications including Microsoft Excel OneDrive Visio and PowerPoint.

Strong verbal and written communication skills and customer service skills. Prior experience working with business and technical groups in a Project Management Office.

Understanding of IT operations / Software Development Life Cycle (SDLC) preferable.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at class "jobad-residencyRequirement">

Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.