Team Lead, Project Coordinator

Job Overview : This role is responsible for liaising with Team Lead and Project Coordinator with a focus on Accounting / Finance to precisely track and forecast project costing, pricing, and commissioning, as well as invoice customers, create and manage purchase orders, apply down payments, issue progress billing statements, and manage invoice entry into customer payment portals.

To be successful in this role you must be able to multitask, effectively communicate verbally and in writing, keep all projects organized, and oversee all aspects of the job.

This position is an integral part of the sales team, ensuring timely fulfillment and delivery of PPG’s product sales projects.

Position Type : Full-Time

Travel : There are no travel expectations for this position

Benefits Include

Medical, Dental, Vision, Highly Competitive PTO Accrual, 10 Paid Holidays, Life Insurance, AD&D, Short / Long-Term Disability, 401K with Company Match, Pet Insurance, Optional Supplemental Insurances, Legal Assistance for Identity Theft, Health Advocate, Tuition Assistance, Maternity and Paternity Leave, Adoption Aid, Referral Bonuses, and more.

Primary (Essential) Duties :

• Precisely track, enter, and maintain project costing within Enterprise systems.
• Plan and record variable costs (e.g. purchases of material and operations costs)
• Review standard and actual costs for inaccuracies.
• Work with Logistics to ensure timely shipping and receiving to and from our vendors / customers.
• Analyze and report profit margins
• Prepare (weekly, monthly, quarterly, and annual) forecasts
• Assist in month-end and year-end reconciliation of ongoing costing / commissioning
• Identify and recommend cost-effective solutions
• Accurate and comprehensive costing review of each project including : invoicing, capturing deliverables, and commissioning reserves
• Enter sales orders, purchase orders, reman and startup repair orders, and invoices
• Assist applications engineers in tracking project timelines and budgets
• Execute invoicing, down payments, and progress billing
• Work with sales team and credit department to establish customer accounts
• Interface with vendors, customers, and freight carriers
• Manage information flow

Requirements

Knowledge, Skills, and Abilities :

• Thorough knowledge of accounting procedures
• Computer literacy, Microsoft Suite, MS Excel in particular (familiarity with VLOOKUPs and pivot tables; proficiency test will be required)
• Excellent analytical skills with attention to detail
• Strong time-management skills
• Integrity, with an ability to handle confidential information
• Strong written / verbal / phone communication
• Able to integrate information from multiple software programs
• Ability to multi-task, prioritize, and remain focused while maintaining a high level of workmanship
• Strong organizational skills
• Critical thinking and problem-solving skills
• Influence and negotiation skills

Experience / Education Requirements :

• Associate degree required; BA in Business, Finance, or Accounting preferred- or equivalent level of experience
• Experience as a Cost Analyst, Accountant, project coordinator, or similar role a plus (3 yrs minimum)

Other Requirements (travel, schedule, own tools, company car, etc.)