Sample Coordinator

The Sample Coordinator provides operational support to the Studio Team for all brand photoshoots at SPARC Studios in Lyndhurst, NJ.

The Coordinator is responsible for the intake and organization of all ecommerce and photoshoot samples and provides operational support for e-commerce and editorial photoshoots.

This role may also provide additional support to our marketing team in setting up campaign preparation. Time may be occasionally needed at our NY Office.

Responsibilities

• Manage internal tracking system for real time status of samples, from delivery to shoot through final archiving
• Field and manage requests for samples from business partners & cross functional teams
• Manage incoming and outgoing requests with sense of urgency and attention to shoot dates
• Create shotlists for brand photoshoots
• Prepare and manage Wholesale Samples
• Partner with Studio Manager and Creative Team to facilitate sample needs for brand campaigns & other necessary brand projects
• Organize and restore samples so it’s in ready condition at all times
• Assist stylists and creative teams with on figure and laydown photo shoots as needed

Qualifications

• 0-2 years of experience required
• Be a team player with a focus on collaboration
• Be proficient in Microsoft Word and Excel
• Retail store experience preferred
• Strong communication skills both written and verbal.
• Extremely organized and detail oriented.
• Time Management Skills- Efficient with ability to multi-task and prioritize.
• Sense of urgency to complete projects / tasks.
• Ability to work independently and problem solve- self-motivated.
• Demonstrate self- confidence, energy and enthusiasm.
• Adhere to regular in-office presence, including to engage in in-person team interaction, meetings and collaboration. Job duties may be performed effectively using the hybrid work program designated by the company.
• Perform other duties as assigned by supervisor as the company retains the right to change duties to this position.
• Must have authorization to work in the United States.

Physical Requirements :

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to maintain regular and timely attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to remain in a stationary position for up to 8 hours per day
• Ability to constantly operate a computer, other office equipment and look at a monitor for up to 8 hours per day
• Ability to clearly and accurately communicate and exchange information verbally, in writing, or through other means in person, telephonically, or through virtual communication methods
• Ability to reach at or below shoulder level
• Ability to carry equipment, move boxes / samples, etc.

Requirements & EEO Statement

SPARC Group LLC is an equal opportunity employer. We value a culture of inclusion and diversity within our workforce, and are committed to maintaining a workplace free from prohibited employment conduct, including discrimination or harassment on the basis of race, color, national origin, sex, age, religion, disability, genetic information, sexual orientation, gender identity or expression, marital status, domestic partner status, civil partnership, status as a covered veteran, status in the Uniformed Services of the United States, citizenship and any other characteristic protected by law.

We are also committed to the full inclusion of qualified individuals in the job application and interview process.

Employees are expected to perform the essential functions of the position satisfactorily. In accordance with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act Amendments Act (ADAAA), and applicable state disability laws, it is the policy of SPARC to provide a reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship.

If a reasonable accommodation is required to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact our Human Resources department.