Human Resources Coordinator

Posting Details

Posting Details

Posting Number

S12523P

Working Title

Human Resources Coordinator

Department

FACS-Ofc Finance & HR

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https : / / www.

uga.edu / ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students.

Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8 : 00 a.m. - 5 : 00 p.m.

Advertised Salary

Commensurate with experience

Posting Date

08 / 14 / 2024

Open until filled

Closing Date

Proposed Starting Date

10 / 01 / 2024

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.

usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

HR / EEO / OD Professional

FLSA

Exempt

1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications

Three (3) years experience in Human Resources.

Three (3) years experience at University of Georgia or University System of Georgia.

Position Summary

The Human Resources Coordinator provides human resources guidance and support for units within the College of Family and Consumer Sciences ( FACS ).

The Human Resources Coordinator is a member of the Office of Finance and Human Resources ( OFHR ) and reports to the Assistant Director of Human Resources.

The position primarily provides support for graduate assistantship matters including policies, procedures, and resources.

This role is vital to the College in coordinating with Departmental Graduate Coordinators (4) on new and returning graduate assistantships, offer letters, Graduate Research Assistant healthcare, payroll changes and verifications, tuition waiver submissions, employment actions, and GTRIP .

Knowledge, Skills, Abilities and / or Competencies

• Knowledge of administrative tasks and responsibilities
• Strong interpersonal, customer service and planning skills.
• Excellent oral and written communication skills.
• Proven ability in developing and maintaining effective working relationships with university and college faculty, administrators and staff.
• Ability to manage confidential information.
• Organizational and time management skills
• Attention to detail for both narrative and numeric information.
• Strong analytical and problem solving skills.
• Ability to exercise independent judgment and decision making skills.
• Strong technical skills working in different systems and with different software products including payroll and human resources software.

Physical Demands

Work in a standard office environment.

Is driving a responsibility of this position?

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

• Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia;
• confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for;

and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Graduate Assistantship Management

• Coordinate with department Graduate Coordinators (4) to create and deliver graduate assistantship offer letters.
• Initiate and track all graduate assistantships employment actions in UGAJobs and OneUSG Connect including FTE changes, short work breaks, return from work breaks, and terminations.
• Submit and track tuition waiver requests with Graduate School.
• Manage FACS Graduate Assistantship performance evaluation process, including communicating deadlines to faculty supervisors and distributing evaluations to department Graduate Coordinators.
• Entry coding in system for GTRIP
• Communicate Graduate School, Payroll Office and FACS deadlines to faculty supervisors and Graduate Coordinators.
• Maintain College Graduate Assistant Database and tracking.
• Maintain and reconcile college-wide assistantship spreadsheet itemized by department and provide updates to Graduate Coordinators.
• Attend and provide status updates at regular college Graduate Coordinators meetings.
• Communicate deadlines and collects performance evaluations of Graduate Teaching. Assistants and Graduate Research Assistants for distribution to appropriate Department Graduate Coordinators.
• Communicate Graduate School and Payroll deadlines to faculty supervisors and Graduate Coordinators and partners with Graduate Coordinators on FTE change approvals, etc.
• Develop internal processes, procedures and policies as needed.

Percentage of time

Duties / Responsibilities

College HR Support

Serve as FACS lead for student, postdoc and temporary position, posting and hiring proposal actions submitted in University of Georgia's position management and applicant tracking system, UGAJobs.

Ensure accuracy, approvals and completion of actions.

• Advise FACS units on policies, procedures and best practices related to all areas of employment for student, postdoc and temporary positions.
• Confirm completion of position and hiring proposal actions and partner with OFHR Payroll Manager and Departmental Financial Practitioners to verify all associated payroll actions are processed timely.
• Co- manage FACS Human Resources email account working closely with HR Generalist position and answer questions or escalate to Assistant Director of Human Resources and / or Senior Director for Finance and Human Resources as appropriate.
• Initiate and track DocuSign signature routing for human resources documentation and forms.

Percentage of time

Duties / Responsibilities

• Manage or assist with OFHR , College, University and USG projects, data and report requests.
• Maintain up-to-date knowledge of institutional policies, systems, state and federal law, communicating new policies or changes to existing policy throughout the organization.
• Other duties as assigned

Percentage of time

Duties / Responsibilities

Support efforts for engaging, learning and developing position including attending any department, college or university trainings or meetings recommended or required for these purposes.

Engaging in an annual goal setting plan during annual performance evaluation and any additional efforts to realize this function of role.

Percentage of time