Administrative Assistant | FOI & Policy and Risk Management

Interior Health is looking for an experienced, highly efficient and self-directed term specific full time Administrative Assistant to join the Information Privacy and Freedom of Information (FOI) as well as the Policy and Risk Management teams.

The location of this position is flexible within the Interior Health Region, with preference given to the Okanagan candidates.

The successful candidate may be required to work in a hybrid schedule both on site and remote.

This term position is until January 30, 2025 or return of the incumbent.

Who are we looking for?

We seek a detail-oriented, knowledgeable, and skilled candidate who takes pride in their career and can make a significant impact in our fast-paced environment.

This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

The successful candidate will have a proven track record of collaborating with diverse internal and external partners, including executives, directors, and managers.

The successful candidate will coordinate operations, facilitate communications, and maintain standard work to support program initiatives and ensure smooth flow and program success.

Utilizing advanced knowledge of MS Office 365 applications, the successful candidate will have strong critical thinking skills and needs to be able to anticipate and prioritize arising issues related to the two departments.

We are looking for someone who is comfortable building and maintaining strong relationships with team members and other departments.

Experience working with legal / regulatory and insurance related processes would be considered assets.

What we offer :

• Competitive salary and an attractive remuneration package
• Career Growth
• Employer paid training / education
• Employer paid vacation
• Medical Service Plan
• Employer paid insurance premiums
• Extended Health & Dental coverage
• Balanced lifestyle

Salary Range :

Salary range for the position is $48,476 to $63,624. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

What will you work on?

The successful candidate works in a team environment to provide confidential administrative support functions to the Directors of Information Privacy and FOI as well as the Director Policy and Risk Management for their departments and other management staff as required.

The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

• Some responsibilities include : designing and updating sites on Sharepoint and TeamSite as well as webpages, coordinating and organizing workflow;
• determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team;
• maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs;

and supporting the Directors in setting the positive, collaborative, efficient tone for the department or program.

About this location / unit :

The Information Privacy and Freedom of Information (FOI) as well as the Policy and Risk Management departments contribute to the maintenance and long-term enhancement of public trust.

These two teams work to ensure organizational accountability and compliance with relevant regulatory requirements providing privacy, freedom of information, risk management and policy guidance / support to a wide range of internal and external stakeholders.

As a public body, Interior Health (IH) must comply with the B.C. Freedom of Information and Protection of Privacy Act (FIPPA).

How will we help you grow?

In addition to a comprehensive orientation tailored to your specific needs, we offer immediate support and access to a team of exceptional colleagues dedicated to your success.

You will work alongside professionals from diverse backgrounds, enriching your learning experiences and encouraging innovation as you collaborate to address unique department needs.

Our supportive and inclusive work culture values each person's contributions, ensuring you feel valued and empowered in your role.

Reasons to Apply at Interior Health... What we can do for you

We offer a work environment conducive to growth and development of strong skills and a work environment that supports and promotes psychological health & safety for all.

We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Our focus is on giving people room to grow, to make an impact in the lives of others. Come and join us!