Senior Grants & Contracts Manager

Posting Number : S12703P

S12703P

Working Title :

Senior Grants & Contracts Manager

Department : SOM-Research

SOM-Research

About the University of Georgia :

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education ( https : / / www.

uga.edu / ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.

UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.

UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students.

Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College / Unit / Department :

The University of Georgia is establishing a new independent School of Medicine in Athens, building on the success of the Augusta University / University of Georgia Medical Partnership, which has been educating physicians in Athens since 2010.

The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals.

The population of Georgia, the nation’s eighth largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care.

Georgia currently ranks 40th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.

As a top 20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state’s ability to provide quality health care for its citizens.

The School of Medicine will be located on UGA’s Health Sciences Campus in Athens, home to UGA’s College of Public Health and the AU / UGA Medical Partnership.

The Medical Partnership currently enrolls 60 students per class, but a $100 million new medical school building, to be funded by a 1 : 1 public / private match, will enable the UGA School of Medicine to grow to 120 students per class in the future.

The University of Georgia School of Medicine has been formally recognized as an applicant for accreditation after being granted Applicant Status by the Liaison Committee on Medical Education (LCME), beginning a multi-year accreditation process.

College / Unit / Department website :

https : / / medicine.uga.edu /

Posting Type : External

External

Retirement Plan : TRS or ORP

TRS or ORP

Employment Type : Employee

Employee

Benefits Eligibility :

Benefits Eligible

Full / Part time : Full Time

Full Time

Additional Schedule Information :

Monday Friday, 8 : 00AM 5 : 00PM

Flexibility may be needed at times, including evenings and / or weekends on occasion.

Advertised Salary :

Commensurate with Experience

Posting Date : 09 / 24 / 2024

09 / 24 / 2024

Open until filled :

Proposed Starting Date :

11 / 01 / 2024

Special Instructions to Applicants :

A cover letter and resume / CV are required with the application.

Location of Vacancy :

Athens Area

EEO Policy Statement :

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

USG Core Values Statement :

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.

usg.edu / policymanual / section8 / C224 / #p8.2.18 personnel conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.

usg.edu / policymanual / section6 / C2653 .

Classification Title :

Grants & Contracts Professional

FLSA : Exempt

Exempt

FTE : 1.00

1.00

Minimum Qualifications :

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications :

• Degree in Business, Finance, Accounting, or a related field.
• 7+ years of experience in research administration proposal with responsibility for proposal development, including complex budgeting, subawards and post-award grant management, and reporting.
• Experience with the National Institutes of Health (NIH) grants policy and Uniform Guidance policies and regulations.
• Experience with a range of submission and management of grants from the Department of Defense, the National Science Foundation, and other agencies.
• Experience with a range of submission and management of grants from private foundations and industry.

Position Summary :

The Senior Grants & Contracts Manager manages large collaborative, consortium, multi-institutional grants and coordinates contracts within the UGA School of Medicine (SOM).

This position supports research investigators in the UGA SOM and works with the UGA Office of Sponsored Projects Administration (SPA).

This position assists principal investigators with strategic budgeting, forecasting, and maintaining compliance with grant and contract policies.

This role provides guidance and oversight on issues related to fiscal, administrative, and regulatory management of portfolio(s) of grants, contracts, and sponsored projects from award receipt to close-out.

Such grants include sponsors that may be Federal (National Institutes of Health (NIH), Department of Defense (DoD)), non-Federal government, private foundations and industry.

This position also works with other research related partners across the University of Georgia on behalf of UGA SOM Research.

Knowledge, Skills, Abilities and / or Competencies :

• Proficiency in Microsoft Office, databases, university and sponsor (federal and non-federal) grant policies.
• Excellent communication, prioritization, attention to detail, and project management skills.
• Ability to work under minimal supervision and manage grant submissions / reporting independently.

Physical Demands :

• Work in a standard office environment with long hours sitting and using office equipment and computers.
• Some light lifting of supplies and materials from time to time.

Is driving a responsibility of this position? :

Is this a Position of Trust? :

Does this position have operation, access, or control of financial resources? :

Does this position require a P-Card? :

Is having a P-Card an essential function of this position? :

Does this position have direct interaction or care of children under the age of 18 or direct patient care? :

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) :

Credit and P-Card policy :

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy :

• Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia;
• confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for;

and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website .

Duties / Responsibilities :

Oversee and manage administrative pre-award tasks related to grant submissions :

• Coordinate the administrative aspects of federal, non-federal, as well as private foundations and industry grant proposals.
• Assist in coordinating the review and execution of contracts.
• Ensure that grant proposals are submitted in a timely manner.
• Manage and work with subrecipients / subcontracts to ensure that proposal requirements and timelines are met.
• Work with UGA SPA with business processes and systems for management of awards in general, including financial reporting tools and templates.
• Provide policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements.
• Serve as institutional authority on behalf of UGA SOM for grant submissions.

Percentage of time :

Duties / Responsibilities :

Oversee and manage financial and operational post-award tasks for awarded grants :

• Coordinate with principal investigators on reporting requirements to the study sponsor.
• Work with UGA SPA and UGA SOM Finance on financial tracking of grants for post-award management, including budget reconciliation and forecasting reporting.
• Review and approve all grant expenditures.
• Complete timely journal entries as necessary, grant close-outs, etc.
• Ensure compliance with requirements related to effort reporting.
• Work with UGA SOM Finance and HR to submit payroll changes for faculty and staff on grants.
• Develop, implement, and train researchers on policies and procedures in accordance with sponsor and internal policies.
• Collaborate with funding agencies (federal and non-federal) to resolve problems and / or obtain approval for proposal changes.

Percentage of time :

Duties / Responsibilities :

Other miscellaneous duties as needed.

Percentage of time : Contact Details :

Contact Details :

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name :

Kristie Sartain

Recruitment Contact Email :

[email protected]