Admin Specialist Senior Health

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.

Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in .

Michigan Medicine is comprised of over 30, employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.

In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2 : 1 Match on retirement savings

Responsibilities*

• Reviewing all incoming correspondence to the Chair and evaluating each message for a proper response, prioritizing the actions to be taken;
• Manage confidential and sensitive communications for the Chair;
• Delegating work to others when appropriate; such as overseeing the activities of the reception area when the department is working on-site;
• Assist the Chair with prioritization and time management;
• Screening telephone calls and visitors;
• Prepare and distribute minutes from various meetings, such as the Endowment for the Basic Sciences Meetings, Departmental Chair's Advisory Committee and Faculty Meetings;
• Preparing summaries of various events, decisions made, and actions to be taken;
• Maintain a complex electronic calendar and travel schedule, submitting complex expense reports for the Chair and for the faculty recruitment;
• Prepare draft presentations for meetings, presentations for leadership, and speeches, including tabulated and formatted data;
• Communicate and maintain a system to track faculty absence approvals records;
• Assist the Chair with preparing annual reports, such as, faculty evaluations, annual budget narratives, and periodic reports to the Dean's Office;
• Partner with webmaster to keep the content of the Chair's website current;
• Coordinate the Chair's research team in order for the team to have regular laboratory research meetings, publication support, and grant proposal support;
• Organize NIH research team in order for the team to have regular laboratory research meetings, publication support, and grant proposal support;
• Organize NIH research applications for the Chair to review;
• Alert the Chief Department Administrator of issues arising from the Chair's Office affecting the Department;
• Lead and oversee the financial, and operational aspects of major departmental events, such as the Annual Retreat, Symposiums, and Development activities;
• Responds to request for information related to various University and agency audits;
• Supervise work-study or temporary employees on an as-needed basis;

Required Qualifications*

• A Bachelor's degree in a business management field, or a combination of course work and experience.
• At least 5 years experience supporting an executive in an academic setting.
• The successful candidate will have excellent communication and organizational skills, diplomacy and tact.

Desired Qualifications*

Excellent multitasking skills preferred. Ability to set priorities and work under deadline pressure to achieve them is also preferred.

Ability to work well in a collaborative team environment is preferred.

Modes of Work

Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the