CSI Companies is hiring for an Executive Assistant in the healthcare industry within the Tempe, AZ area!
LOCATION : Tempe, AZ 85281
PAY : $27-$36 / hour (based upon experience)
SCHEDULE : HYBRID (8am 5pm PST) MUST BE IN OFFICE 20 HOURS / WEEK
CONTRACT TO HIRE
DRESS CODE : Business casual nice shirt and slacks
Company covers parking costs
DESCRIPTION : Executive Assistant directly supports the Board of Directors and, to a lesser extent, other Physician Leaders, and Operation Leaders.
The Executive Assistant will perform the full range of executive office and management support functions including but not limited to coordinating schedules, travel, meeting locations, and accommodations, coordinating meetings venues and taking minutes, preparation of charts, graphs, PowerPoint and / or related documents.
Tracking and communicating of materials, data, and files. Vendor interface and acting on behalf of the organization as some projects may be delegated.
RESPONSIBILITIES :
- Supporting and providing assistance to physicians and others while maintaining a high level of confidentiality.
- Compiling and preparing meeting materials and agenda topics and preparing detailed meeting minutes
- Conducting meeting follow-through and related tasks. Meeting set-up and clean-up.
- Executive maintenance of files, committee minutes for BOD and Senior Level Management.
- Scheduling and coordinating staff attendance at various functions throughout the area and statewide and following up on travel arrangements and related activities.
- Placing and / or receiving phone calls, sending / receiving / reviewing / forwarding e-mails, and other in-going and out-going confidential correspondence, sorting, and delivering mail, etc.
- Coordinates calendars, conferences, meetings, and appointments.
- Working with vendors, contractors and others that have business with the healthcare business
REQUIREMENTS :
- Associates degree and at least 5 years of recent, relevant high level office support experience in a medical office / practice OR any equivalent combination of education and experience from which comparable skills and experience have been obtained.
- Experience working directly for the Chief Executive Officer, Chief Financial Officer, Chief Administrative Officer, or closely related position.
- Experience working as a high-level Executive / Administrative Assistant with physicians and / or C-level executive(s) in a medical, hospital or similar environment preferred.
- Typing at 60-75 wpm required.
- Intermediate to advanced skills in Microsoft Office, including Word, Excel, PowerPoint, and Outlook required.
- Ability to be professional, communicate effectively and interact with Senior Level Management and BOD's.
PREFERRED :
- Associates or Bachelors Degree, and if they don’t have either, then they must have the 5-7 years of experience
- Healthcare industry experience is preferred
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