Accounts Payable Specialist

Job Summary

• Performs specialized clerical and bookkeeping tasks in the processing of payment invoices; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as coding, matching purchase orders to invoices, posting, and checking entries;
• prepares and maintains financial records in an accurate, complete, and timely manner to ensure the integrity, security, and accountability of the financial records in accordance with established Salvation Army policies, procedures, and state and federal laws;

and performs other duties as required to support the accounting department.

Accounts Payable Responsibilities : 70%

Performs full-cycle accounts payable functions, from purchase order to vendor payment for the ARC; codes such items as invoices, vouchers, expense reports, check request, etc.

with correct codes conforming to standard procedures to ensure proper entry into the financial system.

Prepares batch check runs; submits checks for signature; and mails checks to vendors.

Researches, investigates, and resolves problems associated with processing of invoices and purchase orders; and resolves other accounts payable issues;

handles vendor issues and correspondences; prepares inter-company invoices.

Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Processes all accounts payable and check requests submitted to Territorial Headquarters (THQ) Finance on behalf of the Adult Rehabilitation Center’s Command.

Processes invoice listing requests to submit to THQ Finance for invoicing the Centers, background checks, Bible Conference Expense, Officer Council Expense, Consultants expenses, etc.

Assists with collection of all financial information being requested by THQ administration for the annual FASB compliance reporting package;

prepares spreadsheets to assist the ARC’s in reporting the necessary information.

Reviews ARC’s reserve account activity for accuracy in account posting.

Financial Reporting Responsibilities : 30%

Assists in preparing various reports on individual ARC’s as requested by the ARC Command Administration.

Assists the ARC accounting staff in the use of the ARC Command Rag Sales Database and prepares reports on the same for the ARC Command Finance Board and Rag Sales consultant.

Assists with updating and maintaining ARCC Vehicle Database and Vehicle Insurance Database.

Prepares monthly liens for the ARC Director of Family Stores and / or Property Directors.

Assists with preparing all activities and items of discussion for ARC Command’s Bookkeeper’s Conference.

Assists with compiling and processing financial documents including, but not limited to, invoices, billings, purchase orders, requisitions, vouchers, checks, check request, tax reports, payments and / or deposits, reviews and verifies the same for accuracy and completeness.

Files, maintains, and distributes accounting documents, records, and reports.

Assists in preparing various financial and statistical reports and spreadsheets and review all for accuracy and completeness.

Maintains a positive working atmosphere by acting and communicating in a professional manner that will establish and promote a professional working relationship with vendors, donors, customers, beneficiaries, co-workers and management.

Other Responsibilities :

Serves as a backup for Accounts Payable functions for the Adult Rehabilitation Centers

Provides clerical support for special projects or to relieve clerical positions as needed.

Performs other related work as required.

Knowledge, Skills and Abilities :

Knowledge of the practices and procedures of basic accounting and / or bookkeeping. Knowledge of general office practices and procedures.

Knowledge of computer spreadsheet software and word processing software. Knowledge, skills and ability to successfully communicate, both verbally and in writing, in the English language.

Ability to read and comprehend manuals and written instructions. Ability to alphabetize, organize, and maintain various files.

Ability to process financial and other documents in compliance with established policies and procedures.

Education and Experience :

Two-year college or technical school degree in accounting, finance, bookkeeping or related field and two years of experience in the performance of accounts payable and related work or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Certifications : None.

None.

Physical Requirements and Working Conditions :

Ability to meet attendance requirements. Ability to perform mathematical calculations. Ability to perform routine and complex mathematical computations repeatedly, rapidly and accurately.

Ability to successfully meet tight deadlines. Ability to type and keypunch information into a computer. Ability to sort and file documents alphabetically and numerically.

Ability to operate general office equipment including a telephone, typewriter, computer and adding machine. Ability to efficiently, effectively, and successfully work on multiple projects at the same time.

Limited physical effort required associated with sitting, walking, standing, lifting, and carrying light objects (generally less than 25 lbs.

up to 10% of work time.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.