Legal Executive Secretary

Do you have deep experience supporting attorneys or executives? Are you known for keeping your cool under pressure? Are you organized, relentlessly positive, and good at problem solving?

Can you interact with colleagues, executives, and opposing lawyers with a cool collected head? If you’re nodding your head, then a Legal Executive Secretary position on the Litigation Team of the Walt Disney World Legal Department at The Walt Disney Company might be right for you.

Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

Our Executive Support Professionals are highly-respected because their skills are essential. You’d be a key member of a dynamic, fast-paced team that oversees Walt Disney World litigation matters, and you would work with some of the most creative, intelligent people in the business. Join us apply today!

This position currently reports to Principal Counsel, Litigation.

Responsibilities :

You would be responsible for the day-to-day workings of the leaders you support. Our executive secretaries offer solution-driven legal support to the Walt Disney World Litigation Team.

In addition to understanding your team’s litigation docket and the business’s needs inside and out, you’ll also need knowledge of the leadership and workings of Walt Disney Parks and Resorts and related departments.

As the face of your executives within The Walt Disney Company, your professionalism, loyalty, and attitude are a reflection of the office and are a key component to its success.

Every day as an Executive Support Professional is different!

On any given day you might :

• Interface directly with senior executives and their support teams as well as with other companies, law firms, and government agencies your ability to work well with people on all levels is a very important part of your job;
• Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
• Understand the day’s priorities so you can be strategic about how you direct phone calls, schedule conference rooms, and meetings and video chats, while being ready to adjust the schedule when emergencies arise;
• Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
• Draft and respond to correspondence on behalf of your leaders;
• Edit large, complex legal documents with multiple changes including complex formatting in MS applications;
• Maintain accurate and organized files for the team, including use of scanning equipment, an electronic filing system (NetDocuments), and preparation and maintenance of document binders;
• Maintain accurate and organized databases on SharePoint;
• Produce and maintain expense reports;
• Track the status of matters, deadlines, and workload allocation;
• Create and maintain Excel spreadsheets, PowerPoint presentations, and other presentations using MS Office Suite;

Basic Qualifications : Here’s what you will need to be successful in this role :

• At least 5 years supporting a Partner in a law firm or a corporate Vice President in a law firm or corporate legal department;
• Passion for working on a litigation team in a law firm or corporate legal department;
• Sharp written and verbal communication skills, including a love of the Oxford comma, flawless grammar, and a rich vocabulary;
• Ability to edit large complex legal documents;
• Proven ability to make independent decisions in handling sensitive and confidential information, while exercising good judgment and discretion;
• Desire to immerse yourself fully and learn all aspects of your executive’s business;
• Ability to multi-task and prioritize deadlines / deliverables;
• Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment;
• A calm head and steady hand to deal with the unexpected;
• EQ skills to build bridges, forge alliances, and encourage people to want to help you;
• Complete reliability in handling confidential, often highly sensitive information;
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
• Some flexibility in your schedule we value work / life balance, but in a pinch, a bit more time may be needed;
• Very strong organizational skills and extreme attention to detail;
• A highly professional demeanor, positive outlook, and a can-do attitude.

Additional Qualifications : It would be great if you also had these skills :

• SAP / Disney Portal HUB experience.
• Strong general computer skills.
• Knowledge of NetDocuments file management system.
• Great familiarity with Walt Disney World as a guest and possibly as a cast member.
• Bachelor’s or Associate’s Degree preferred.

Education :

High School Diploma Required.

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