Scholarships Program Coordinator

DetailsOpen Date 10 / 03 / 2024Requisition Number PRN40011BJob Title Coordinator, Administrative ProgramWorking Title Scholarships Program CoordinatorJob Grade DFLSA Code AdministrativePatient Sensitive Job Code?

NoStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule SummaryMonday thru Friday; 8 : 00 5 : 00 with some weekend and evening work as necessaryVP Area Academic AffairsDepartment 00294 - Financial AidLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $50,000 - $55,432Close DateJob SummaryCoordinates and helps steward university scholarship programs as well as private scholarship programs;

serves as primary liaison and manager for scholarship processing software processes and platforms. Provides professional and timely assistance regarding scholarships application processes and eligibility.

Ensures compliance with applicable statutes, regulations, and procedures. Evaluates and analyzes information submitted in accordance with established standards and guidelines.

Remains current regarding regulations, policies, and procedures affecting scholarships and financial aid, and conducts work fairly, equitably, and inclusively.

Supports effective management of scholarship programs and office.Responsibilities1.SCHOLARSHIP PROGRAM COORDINATIONEffectively develops and maintains information, policies, and procedures for institutional and private scholarship programs, processes, and platformsAssists in monitoring and processing for departmental and external scholarships;

serves as lead liaison to scholarship application and process development and maintenanceServes as subject matter expert and lead for scholarship processing, service, and / or program areaMonitors scholarship eligibility criteria to ensure accordance with established standards and guidelines, as well as approved policies and proceduresMaintains and monitors scholarship processing by partner offices and organizations so that scholarship payments are made timely and accuratelyCommunicates policies and procedures (including rights and responsibilities) to students, families, and colleagues in an accurate, timely, effective, thorough, equitable, and inclusive mannerCompletes multiple complex reports used to monitor and assure service and processing benchmarks, as well as accuracy of eligibility and paymentsSupports effective communication within scholarships area as well as among other areas of office and university2.

COMPLIANCE AND SUPPORTMaintains access to and a working knowledge of relevant internal and external systemsEnsures clear and accurate documentation of transactions, conversations, interactions, and edits to records affecting student eligibility and / or compliance with applicable regulations, statutes, and / or policiesAdheres to all statutory, regulatory, and policy guidance, including office policies and proceduresMaintains privacy and confidentiality of student and family data and informationMaintains security of student records and related informationProfessionally addresses and works toward resolution of complex or novel situations encountered in processing and service work of officeEnsures professional delivery of services, including maintenance of data / information security, privacy, and confidentialityFollows appropriate records management procedures and complies with recordkeeping and archival requirementsActively participates in and contributes to overall office effectiveness3.

TRAINING AND PROFESSIONAL DEVELOPMENT ; PROFESSIONALISMMaintains current knowledge of policies, rules, regulations, technical standards, and high-impact practices associated with administering and delivering scholarships and financial aidDevelops and delivers training on scholarship policies and processes, including platform managementActively participates in professional meetings, conferences, and workshops;

meets and communicates clearly with colleagues in similar positions / rolesEnsures area policies and procedures are current and accurateAssists with financial aid outreach events, delivering information and responding to event questions accurately, timely, completely, and professionallyMaintains professional appearance and demeanor, including when engaging students, families, colleagues, and members of the publicAssists in training new employees (permanent and temporary, including interns, student workers, and graduate assistants), as needed4.

OVERALL SUPPORT OF OFFICE AND INSTITUTIONAL OPERATIONSPartners in monitoring and assurance that overall office operations are functional, accessible, efficient, compliant, and free of conflicts of interestRoutinely and thoroughly reviews output and reports for accuracy and complianceFollows established timelines / calendars for projects / tasksAs needed, serves on and / or oversees various office committees, which may include such functions as communications plan, appeals processes, outreach, personnel, forms and publications, etc.

position may also be asked to serve on Enrollment Management and / or University committeesAdvises management of anomalies, trends, or patterns affecting student and program eligibilityMaintains effective working relationships and serves as a resource regarding scholarship and financial aid issues, policies, and proceduresPerforms other duties as assigned by supervisor and / or Executive DirectorCollaborates with other employees on office committees regarding policy, procedures, and training opportunitiesThis job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum QualificationsBachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency.

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines.

Demonstrated human relations and effective communication skills are also required.EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience.

Example : bachelor’s degree 4 years of directly related work experience.)Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

PreferencesPrevious work experience in a higher education setting.Type Benefited StaffSpecial Instructions SummaryAdditional InformationThe University is a participating employer with Utah Retirement Systems ( URS ).

Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).

Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.

Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and / or drug screen.The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.

The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO / AA).

More information, including the Director / Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at : Online reports may be submitted at oeo.

utah.edu This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.

They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.