Accounts Payable Clerk

Job Description

Responsible for the accounts payable processing of Kaleida Health’s multiple Companies and Foundation accounts. The primary function is the processing of vendor invoices into the Accounts Payable system in the Lawson Financial software system.

The reconciliation of vendor statements, to reflect correct expense on Kaleida Health’s financial reporting. Proactive steps in the resolution of problematic invoices to maintain accurate information and real time processing.

Strong internal communication to minimize resolution time of receiving variances, pricing discrepancies, short shipments, duplicate shipments, damaged goods, returned merchandise, and securing credit due to Kaleida Health.

Responsible for providing timely and accurate accounting information when preparing the Accounts Payable month end accrual entry.

Review incoming documentation to ensure that corporate policy and guidelines are met prior to processing vendor invoices, employee reimbursements and check requests.

Additional projects such as the review of open purchase orders, the RNI Report review, vendor maintenance and reporting will be required.

• Receives, organizes, processes for payment and file vendor invoices / check requests in accordance the Kaleida Health Accounts Payable policy and procedures.
• Communicate with vendors, and respond timely to internal and external inquiries regarding account payment status. - Work to resolve vendor / Kaleida Health invoicing problems to allow for payment processing.
• Review and insure that all invoices are linked with a Purchase Order, and to be cognizant of the few exceptions such as T&E reimbursement requests.
• Communicate to the Accounts Payable supervisor vendor requests for payment, to assist in cash flow. Many communications are performed through the use of Microsoft Outlook (e-mail);

therefore the ability to utilize this electronic method is required. - Address internal inquiries regarding invoicing, expense, and payment status of processed invoices / check requests.

• Demonstrate a commitment to service excellence and positive relationships with all internal and external customers. - Perform special projects as requested by the Accounts payable Supervisor or member of the management within the Financial Department.
• Demonstrate a commitment to co-workers and a willingness to work to contribute to the success of the Accounts Payable team.
• Must have pride and strong sense of ownership in discharging of job responsibilities.

Minimum or Preferred Qualifications

The incumbent must have an Associates Degree in Accounting or Finance, or 5 years experience in an Accounts payable environment.

Knowledge of Accounts Payable Month End Accrual preparations. Working knowledge of Microsoft Outlook, Microsoft Excel, and Microsoft Word.

Requires a strong understanding of the accounts payable functions Two to three years experience in a corporate financial setting.

Strong interpersonal and communication skills both verbal and written.

Salary Range

$14.86-$21.86 per hour *Wage will be determined based on factors such as candidate's experience, qualifications, internal equity, and any applicable collective bargaining agreement.*

Department

KH Accounts Payable

Grade

Bi-Weekly Hours

Scheduled Work Hours

8a-4p

Weekend / Holiday Requirement

No Weekends or Holidays Required

Union Code

00 - Non Union

Recruiter

Ron Nobela

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