Assistant Project Manager- Fine Dining Restaurants

RESTAURANT ASSISTANT PROJECT MANAGER Fine Dining The role of Assistant Project Manager will have duties split between managing the calendar and day-to-day administrative tasks for the President of well-established restaurants, personal assistance and household management at her private residence as well as support with new and ongoing restaurant projects as directed.R ESPONSIBILITIES :

• Work closely with the President to coordinate all personal needs.
• Respond in real-time to urgent inbound requests and scheduling updates for President.
• Provide high-level Personal, Administrative and Clerical support for President.
• Work in conjunction with the President’s Executive team to ensure that nothing is overlooked in her personal or professional calendar, including family events, household needs, etc.
• Arrange and support with travel and accommodation for President as needed.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President,
• including those of a sensitive or confidential nature.
• Determine appropriate course of action, referral, or response while in constant communication with the President.
• Ensure priorities are managed; daily and long-term requests are addressed.
• Receive incoming communication or memos review contents, determine importance, and summarize and / or distribute contents.
• Schedule and attend meetings as needed, taking notes and recording minutes.
• Draft correspondence and prep mailings.
• Organize and maintain filing systems.
• Schedule and attend meetings as needed, taking notes and recording minutes.
• Perform additional personal and admin tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Help with special projects as assigned.
• Be highly organized and able to work independently.
• Support with several projects simultaneously.
• Work closely with President, Chief Hospitality Officer and Project Manager on all new and existing restaurant projects.
• Support Project Manager with design presentations, preliminary space plans and 2D, 3D design concept studies and sketches.
• Assist with floorplans, elevations, details, reflected ceiling plans, furniture plans, shop drawings,
• materials and finish schedules.
• Support with field measures and existing building conditions.
• Support with communication to design team, clients, consultants, contractors and vendors.
• Regular onsite visits of restaurants and daily travel.
• Perform additional duties as assigned.

QUALIFICATIONS :

• Must have weekend availability and be willing to work a flexible schedule.
• Bachelor's degree in Business Administration or related field preferred.
• At least one year of related experience is required.
• Proficient in Project Management software including AutoCAD, Adobe CS a plus.
• Excellent oral and written communication skills in the English language.
• Familiarity with Microsoft Office, Outlook applications, FF&E procurement and software.
• Ability to work independently and in a team environment.
• Ability to complete tasks with accuracy and strong attention to detail.
• Excellent multi-tasking ability, highly organized with great attention to detail.
• Exceptional customer focus and management of vendor relationships.
• Excellent record-keeping skills and attention to detail.
• Be self-motivated, passionate, a great communicator and have a strong work ethic.
• Ability to work in a dynamic environment.
• Excellent time management skills. Proven ability to prioritize, adhere to deadlines, and perform multiple tasks in a fast-paced, creative environment with grace and ease.
• Well-versed in technology and possess excellent computer skills.
• A fast learner and creative thinker who’s not afraid to get their hands dirty.
• Ability to function well in a high-paced and at times stressful environment.
• Forward-thinking and able to anticipate needs.
• Must be discreet - Confidentiality is a must!

Apply Now Assistant Project Manager located in New York, NY. If you would like to be considered for this position, please email your resume.

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