Director of Contracting

Job Description

General Summary

Under limited supervision of the Vice President of Operations is responsible for full life cycle administration of contracts, agreements, and business operations for University of Maryland Medical Center’s vendors, focused on maximizing quality, positive financial outcomes, and service while achieving standardization, cost controls, and performance improvement.

In addition, directs, leads and develops direct reports within the Contracting and Licensing Department.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification.

These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Directly responsible for the contracting process at UMMC to ensure compliance with UMMS, and UMMC, policies and procedures.
• Oversees and assists contract negotiation for local UMMC contracts and participates in corporate contract related activities as appropriate.
• Provide contracting subject matter expertise to Contracting and Licensing Department.
• Establishes contract cost / profit targets to meet organizational short- and long-term financial objectives that align with UMMC goals and standards.
• Operate as Medical Center point-of-contact for System-wide, Corporate Contracts-executed, contracts and service agreements;

focusing on managing vendor compliance, contract term compliance, and service level attainment for these agreements.

• Create and maintain relationships with vendors, suppliers, and tenants and serve as the singular point of contact for matters concerning contracts and service agreements.
• Directly responsible for the financial performance of the Contracting and Licensing Department.
• Performs financial forecasting, budgeting, and reconciliation activities required for the department cost center budget.
• Collaborates directly with Decision Support and Finance team members on monthly, annual, and all other finance initiatives.
• Responsible for maintaining accurate monthly financial reports to include commissions, rebates, and rent / fees collections.
• Monitor invoices / budgets to identify and mitigate department budget cost overruns.
• Assists in the development of recommendations for cost cutting opportunities.
• Reports any departmental budgetary variances utilizing established reporting method(s).
• Leads the storage and management of all UMMC licenses.
• Ensures validity of UMMC licenses at all times, including proper legal entity name, tax ID, expiration date, etc.
• Directs actions necessary for renewal and / or reissue when needed.
• Oversees the maintenance of central storage location for UMMC licenses.
• Responsible for promptly producing copies of licenses to UMMC / UMMS Leadership and team members, regulatory auditors, and other approved requestors when requested.
• Directs maintenance of contractual records and documentations, such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
• Act as the primary point of contact and leader for all contracts relating to UMMC departments, ensuring that compliance and standard practices are followed per UMMS Contract policies.
• Partners with the UMMS Office of General Counsel to make the contract management process more effective and efficient on behalf of UMMC and generally serves as the liaison between UMMC and UMMS Supply Chain for purposes of ensuring all local contracts adhere to UMMS contracting policies, specifically UMMS Contracting Policy SC-CQ-20-001.
• Functions as lead in all UMMS RFP / RFI processes on the behalf of UMMC. Leads the RFP / RFI process for all solutions that are local to UMMC.
• Directs solicitation of bids and / or proposals from third-party for RFP / RFI.
• Perform cost / price analysis of bids and proposals.
• Facilitates the decision-making and award processes.
• Prepares feasibility studies and project schedules for Contract Management-related functions.
• Develops strong working relationships with colleagues across departments and seniority levels.
• Effectively communicate and present information to stakeholders about all contract-related matters.
• Champions UMMS’s mission and values by modelling behaviors that exhibit compassion, discovery, excellence, diversity, and integrity.
• Responsible for maintaining open, productive, and effective communication within the Contracting and Licensing Department.

Participate in operations of the organization and special projects as required, and continuously identify ways to streamline the procedures and processes for Contracting and overall UMMC Operations.

Qualifications

Education and Experience

Bachelor’s Degree in Business, Hospitality, or related field, required. Master’s degree in Business Administration, Law, or related field preferred.

Equivalent combination of education and experience can be considered.

• Minimum of ten (10) years of management experience is required.
• Minimum of five (5) years of contract management experience is preferred.

Knowledge, Skills and Abilities

• Demonstrated ability to work with professional, multi-disciplinary teams as a group leader as well as a participant.
• Demonstrated skills and experience in complex contract negotiations
• Excellent negotiation and budgeting skills.
• Must be able to analyze contracts, terms and conditions, and ramifications of contractual verbiage as it relates to product, service, supplier, in question and those ramification within the organization.
• Experience with analyzing bids, contracts, legal documents, RFP’s and RFI’s.
• Demonstrated knowledge and experience in effective budget management.
• Ability to manage in a diverse environment with focus on customer service.
• Strong attention to detail.
• Excellent writing, verbal communication, and customer service skills.
• Ability to effectively present information and respond to questions from individuals and groups of managers, clients, customers, patients, guests, and team members.
• Collaborates effectively with internal and external stakeholders and has strong interpersonal skills.
• Knowledge of Microsoft Excel and Microsoft Word applications required.
• Create contract drafts from start to finish with legal and senior management review and approval.
• Knowledge of HR-related issues that pertain to contract services.
• Be an action-oriented, self-motivated individual who can lead a team, work independently, and has strong organizational and personal skills.
• Proven ability to handle multiple tasks in a fast-paced, deadline-oriented environment.

Additional Information

All your information will be kept confidential according to EEO guidelines.