Office Manager/Executive Assistant

Position Summary

Executive Assistant provides operational and administrative support to the Senior Pastor, Pastor of Congregational Care, and church leadership.

Qualifications Requirements : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications :

• High School diploma or equivalent. Associate or Bachelor’s degree preferred
• Proven experience as an Executive / Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel, Word, and MS Outlook)
• Excellent time management and communication skills with the ability to multi-task

Knowledge, Skills, and Abilities :

• Affirms DUMC’s core beliefs, vision, mission, and values as evidenced by attitude and behavior.
• Provides high-level administrative support to the Senior Pastor and church leadership.
• Maintains healthy relationships with management, colleagues, and church volunteers.
• Uses appropriate judgement in areas of discretion and sensitivity.
• Generates a sense of hospitality by his / her presence and communicates with a sense of warmth, openness, and approachability.
• Fosters natural connections between members of the church and its visitors.
• Supports a culture of welcoming and belonging in the life of the church.
• Manages the day-to-day activities of the church front office.
• Manages the flow of information so that management receives all pertinent information.
• Assess requests, evaluates resources, and recommends or initiates responsive action.

Essential Functions :

• Serves as the first point of contact for visitors and guests.
• Provides administrative and ministry support to the Senior Pastor, Pastor of Congregational Care, Staff Parish Relations Committee and Administrative Council.
• Acts as liaison between office personnel and Senior Pastor.
• Encourages effective collaboration among all departments and church committees to ensure transparency and accountability.
• Coordinate front office volunteer recruitment and scheduling with support from the Director of Involvement.
• Prepares and distributes correspondence.
• Prepares reports, presentations and organizes appointments and meetings.
• Orders office supplies, manages equipment contracts and maintenance, within budgetary guidelines.
• Prepares worship materials for weekly services and special events.
• Sorts and distributes incoming mail and other materials.
• Maintains paper and electronic files in a confidential manner.
• Answers phones and routes calls accordingly.
• Perform other duties as assigned by the Senior Pastor.
30+ days ago