P&C ADMINISTRATIVE ASSISTANT

About Energy Exemplar

Energy Exemplar is empowering transformative energy decisions across the globe.

Energy systems worldwide are undergoing radical changes to solve reliability challenges, meet clean energy targets, and integrate with adjacent industries.

Energy Exemplar fits into this environment by revolutionizing the future of energy with clarity, speed, and innovation.

We are the market leader in the technology of optimization-based energy market simulation. Our modeling software suite, made up of PLEXOS and Aurora, is used in every region of the world.

We have over 500 customers in more than 74 countries. One of our core values here is customer success. In order to continually serve our customers, as our base has grown - so has our team.

We now have over 380 employees worldwide, and that number continues to grow. With offices in Adelaide (Australia), Salt Lake City and Sacramento (USA), London (England), Pune (India), and Singapore we are truly one global team.

We are constantly striving to develop innovative solutions to empower informed decisions about the energy future. Our team continuously strives to be first to market with the latest advances in mathematical programming and energy market simulation theory.

Energy Exemplar's founder, Glenn Drayton, is still heavily involved in our software development, backed by an expert team.

Energy Exemplar has grown significantly over the past few years, and we continue to do so as we grow at about a 30% rate annually.

To continue this growth trajectory, we require an industry leading product portfolio whose hallmark is continued innovation.

We also need to continue our expansion into new industries, technologies, and service models. To achieve this - we need additional talent to join our innovative, forward thinking, revolutionary company.

Energy Exemplar Vision, Culture and Values

Our Vision is empowering transformative energy decisions - revolutionizing the future of energy with clarity, speed, and innovation.

At Energy Exemplar, we foster a culture for passionate and curiosity-driven innovators to thrive.

We promote inclusivity and know that ideas and solutions can come from all levels. While our offices and employees are located throughout the world, we encourage connection and collaboration across teams and time zones.

We allow for autonomy and project ownership, and support data-driven risk-taking in order to achieve excellence. A role with Energy Exemplar will see you working in a fast-paced, challenging, and equally rewarding environment where no two days are ever the same.

Energy Exemplar prides itself on its ability to assist its clients and customers to make complex impactful decisions. Energy Exemplar solves complex problems for its clients and provides a 'crystal ball' whereby clients can predict multiple futures and make intelligent decisions about tomorrow.

Our people reflect that desire - they are passionate about our product and about the solutions we offer our clients. Our business moves fast and doesn't look back - it is always striving to solve tomorrow's problems.

today. That's why we continue to be the market leader - globally.

It's not just about the quality of our product but the quality of our people. Our people are creative, and they always look for a better way.

They own their outcomes, and they perform to their best - every day. That's what makes us who we are and a great place to work.

Our Values reflect the way we work, make decisions, and solve our problems. They also tell the story of how we work with each and with our customers.

Energy Exemplar's Values are as follows :

CUSTOMER SUCCESS

• Solve the problems that matter
• Deliver solutions that drive outcomes
• Customers' success drives our business success.

ONE GLOBAL TEAM

• A place where everyone can do their best work
• Passionate about making a positive impact
• Collaborate, communicate and act as one team

INTEGRITY & OWNERSHIP

• Take ownership and be accountable for outcomes
• Value spirited debate then align behind decisions
• Operate at the highest standards

INNOVATION EXCELLENCE

• Frontrunners - relentlessly pursuing innovation and excellence
• Foster idea generation at all levels
• Create the future by pushing the boundaries of today

About the Position

Energy Exemplar is looking for a part-time Performance & Culture Administrative Assistant to provide backend administrative support of various P&C initiatives and programs.

This role will also be assisting the VP, Global Employee Experience with calendar management, travel coordination and other administrative functions.

The ideal candidate will thrive in a fast-paced environment, exhibit strong organizational skills, and excel in communication and collaboration across cross-functional teams.

Key Stakeholder Relationships

This position works closely and collaboratively with all Energy Exemplar staff but in particular :

• Global Performance and Culture Team
• Finance Team
• Legal Team

Key Accountabilities and Duties

The following list is provided to set an expectation of the 'core' responsibilities of the role but is not intended to be an exhaustive list that covers all tasks that may be required on a day-to-day basis.

As a rapidly growing business, it should be expected that the role and associated tasks are likely to evolve over time and that there will be situations where tasks not listed below will need to be undertaken to support region and business growth initiatives.

Performance and Culture Administration

• Oversee administrative aspects of the reward and recognition program.
• Support in organizing, maintaining data and preparing presentations related to employee experience touch points such as Sign-to-Start program, new hire surveys, programs feedback, innovation forums and various other programs.
• Research, organize, and coordinate with various stakeholders to fulfill requirements for external employment awards, ensuring timely payments and submissions, and adherence to deadlines.
• Provide administrative support by maintaining the content calendar for internal intranet and external social channels, ensuring consistency and professionalism in employment branding efforts.
• Provide backend support for communication planning, reporting, logistics, and other administrative aspects of the internal company Swag Store to enhance employee engagement and brand visibility.
• Assist in organizing administrative aspects of the internal internship program, including coordination, communication, and logistics to support the successful execution of the program.
• Assist with various project management activities, including vendor management, program administration, follow-up and metrics.

Executive Support

• Assist in schedule management for the VP, Global Employee Experience including coordinating, scheduling and attending meetings, training sessions and events with both internal customers and external vendors.
• Coordinate follow-up meetings, drive task completion and provide summary notes to relevant meeting participants including maintaining and updating project plans as needed.
• Coordinate travel arrangements and process expense reports, as required
• Assist with email management during times of travel
• Conduct research on assigned topics such as hybrid working, remote management and AI and produce executive summaries to provide insights and recommendation to management.
• Communication management including drafting initial version of emails, blog posts, draft copy for internal or external purposes

Candidate Requirements

Skills, Knowledge and Experience :

• Strong organizational and multitasking skills with attention to detail including grammar, spelling, and aesthetics of information shared out (especially externally)
• Ability to work in a fast-paced environment
• Ability to juggle priorities and deliverables
• Work in a streamlined and efficient manner
• Ability to think strategically with a strong focus on details
• Quick learner and proactively ask questions
• Ability to display discretion and maintain confidentiality
• Good time management skills and ability to prioritize effectively
• Excellent written and verbal communication skills in both in-person and virtual situations
• Ability to collaborate effectively with team members and stakeholders globally
• Proficient in Microsoft Word, PowerPoint, Excel and Teams

Qualifications :

• Bachelor's degree in business administration, Human Resources or a related field
• 2+ years of related experience in administrative support roles in a fast-paced environment

This is a part-time role and will not be eligible for benefits.