Office Manager

Posting Summary

Rutgers, The State University of New Jersey is seeking an Office Manager for the Acute Nursing and Inpatient Department within Rutgers University Behavioral Health Care.

The primary purpose of the Office Manager is to manage office support operations and activities Acute Nursing and Acute Inpatient Units.

Provides administrative, supervisory, and secretarial services as required.

Among the key duties of this position are the following :

• Supervises clerical and secretarial staff in Nursing and Acute Inpatient Units.
• Ensures that coverage for Nursing and Inpatient phones and essential tasks are adequate at all times.
• Supervises and coordinates the processing of clinical documentation for Nursing and Inpatient Units.
• Creates requisitions in a timely manner so as to avoid procurement violations and monitors spending on purchase orders.
• Assists Nurse Manager with annual budget preparation.
• Coordinates documentation for inpatient court hearings, serves as primary contact for County Adjuster, attorneys, investigators, judge and others, provide direction and support to staff and court personnel during biweekly court hearings, ensures that commitments are completed by unit psychiatrist and court orders or other correspondence are filed properly in patients’ records.
• Assists with scheduling of staff on the Inpatient Units, at the direction of the Nurse Manager.
• Supervises completion of the time and attendance records for the two inpatient programs and assists with payroll.
• Prepares and / or compiles data for various reports and completes or coordinates the completion of data entry for Acute Nursing and Inpatient Units.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement.

FLSA Nonexempt Grade 19B Position Salary Annual Minimum Salary 28.170 Annual Mid Range Salary 34.090 Annual Maximum Salary 40.

000 Standard Hours 37.50 Union Description CWA 1031 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Associate’s Degree plus two (2) years or more of administrative or lead secretarial experience.
• Equivalent education, experience and / or training may be substituted for the degree requirement.

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Must be proficient in Microsoft Word and Excel and be able to enter data into and run reports from Microsoft Access.
• Must also be proficient in using Rutgers Purchasing electronic system to create requisitions and purchase orders.
• Preferred Qualifications Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS : Position requires standing to 1 / 3 of the time;

requires walking under 1 / 3 time; requires sitting to 2 / 3 time; reach with hands and arms up to 2 / 3 time; climb or balance under 1 / 3 time, stoop, kneel, crouch, or crawl under 1 / 3 time, talk or hear over 2 / 3 time, requires lifting up to 10 pounds less than 1 / 3 time.

WORK ENVIRONMENT : Moderate noise (examples : business office with computers and printers, staff and patient verbal interactions).

May be exposed to infections and contagious diseases. Subject to varying and unpredictable situations. Occasionally exposed to patients exhibiting assaultive behaviors.

Generally pleasant working conditions in a clean, well lit setting. Special Conditions