Plant and Payroll Administrator

The primary objective of the Plant & Payroll Administrator involves responsibility for certain payroll functions. Further, the role is fully responsible for providing administrative support to members of the Plant Leadership Team as well as assisting the HR Manager with local HR tasks as needed.

Excellence is measured by keeping accurate records and files, effective meeting coordination, project management and by demonstrating through actions and words a positive professional attitude at all times.

This position must maintain the highest degree of confidentiality and professionalism.

This is a contract position for approximately 3 to 6 months.

Key Missions : Payroll :

Payroll :

• Manage time and attendance administration for hourly employees at our Seattle Cement Grinding Plant and other regional cement terminals across the Pacific Northwest
• Enter all new hire data, employee transfer data, and employee change data into SuccessFactors
• Collaborate with Americas Business Services (ABS) payroll team to ensure all employee changes are captured in payroll system (SAP / CATS)
• Review and submit collective agreement changes to the ABS team for implementation
• Work with Managers on completing all hourly employee short-term disability (STD) claim paperwork, as well as tracking all STD and LTD claims
• Complete terminations, layoffs and leave requests in HRIS software in a timely manner. Work with ABS payroll team in completing and tracking ROE’s.
• Interface with ABS on the maintenance and updating of the hourly payroll system via timely and accurate Service Tickets
• Train field staff on payroll procedures & policies, and follow-up on field staff to ensure procedures and policies are being followed
• Handle employee, union and ABS inquiries related to employee pay, setups and benefits.
• Coordinate with ABS regarding benefit administration and employee record changes.
• Coordinate with sites within responsible market area for timesheet completion and submission
• Prepare retroactive hourly pay-rate adjustments (labor-hours) for ABS team to complete
• Manage Lafarge’s SAP / CATS payroll process for assigned market where applicable
• Track and enter hourly employee PTO payouts and PTO entitlement changes
• Act as super-user resource to support management in SAP / CATS
• Manage off-cycle payment requests
• SAP / CATS approver
• Oversee payroll for entire Seattle Cement Grinding Plant and PNW regional cement terminals (WA, OR,MT)
• Prepare & distribute payroll reports to Finance for cost evaluation
• Communicate changes in payroll deadline(s) to field staff specifically Federal holiday timelines
• Administer benefit program (through HRSC)
• Work with the HR Manager to improve accuracy and efficiency in current payroll processes

Operational :

• Provide administrative support to the Plant Leadership Team and to the plant
• Administration of certain plant programs, policies and events
• Any other job related duties as required or requested
• Recruit and screen candidates for hourly positions
• Schedule candidates for interview (Hourly)

Administrative :

• Administer support to Plant members
• Provide Human Resource administrative assistance for the plant in coordination with HR Manager
• Assist in Union / Management meetings, minutes, organization of meetings, correspondence
• Grievance tracking and administration
• Posting of union positions and tracking / managing of bids submitted
• Coordinating meetings and appointments
• Maintain accurate and up-to-date personnel records
• Organize medical testing - new hires and annual testing; hearing, PFT, Chest X-ray, and Fit testing, vision, as per WCAN Heal program
• Attendance Management tracking
• WCB reporting
• Job Descriptions & BFQ updates
• Maintain current organizational chart
• Cell phone administration
• Coveralls and safety boots program administration
• Organize and coordinate plant social functions

Relationships with others / jobs :

• Plant members
• Hourly and Salary personnel
• HR Manager
• Other payroll administrators across WCAN
• Union Management
• MyLife USA and other departments as necessary
• Terminal locations

Qualification profile :

• Related post-Secondary education.
• 2-5 years of full-cycle payroll experience, preferably in union and non-union environments
• 2-5 years of Administrative experience, in a fast paced manufacturing industry setting
• CPP payroll designation or working towards, desired
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint and Access
• Excellent interpersonal and customer service skills
• Attention to details and adherence to time sensitive deadlines
• Comfortable working in an industrial setting

Competencies :

• Safety Oriented.
• Excellent communication and teamwork abilities to work effectively with supervisors, coworkers, and other personnel.
• Able to work in a fast-paced, high-production, high energy environment.
• Able to work unsupervised.
• Demonstrates commitment to safety for oneself and others.
• Time and self-management skills as part of a team or independently.
• Demonstrate strong skills in problem-solving, decision making and multi-tasking.
• Good verbal and written communication skills.

What we Offer :

• Hourly Wage Range : $29.00 - $33.00 per hour
• Competitive pay based on experience and qualifications.
• 9 Paid Holidays per year.
• Accrued Paid Sick Leave
• Holistic health & wellbeing programs for physical, mental / emotional and financial health with access to resources and benefits to help focus on staying well through education and prevention.
• Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent Care.
• Vision and other voluntary benefits and discounts.
• Retirement Savings contributions to K after 30 days of employment, employer matching program (vesting after 2 years of service)

Note : This job description outlines the primary responsibilities and qualifications for the role of Plant and Payroll Administrator.

Additional duties may be assigned as needed, and flexibility in work hours may be required based on plant demands.

As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, may be required.