Program Coordinator

Position InformationJob Title+ + Program Coordinator + + The Program Coordinator will play a vital role in planning and organizing conferences and events for the Notre Dame Center for Liturgy and the Office of Life and Human Dignity.

In this role, you'll be part of a mission-driven team at the McGrath Institute for Church Life which serves as a bridge between the University and the Catholic Church.

The McGrath Institute is dedicated to empowering Catholic dioceses, parishes, and schools to meet today's pastoral challenges with theological insight and innovative resources.

This position will manage annual events for three grant programs as well as additional conferences and programs for the Office of Life and Human Dignity.

The role will also provide administrative support to Church Life Journal. The Program Coordinator maintains office records and financial reports for grant compliance.

Office Administration - Serve as the primary contact for inquiries via phone and email. - Schedule and coordinate meetings, appointments, and events.

• Process invoices, expense reports, honoraria; record payments, and handle deposits. - Order and maintain office supplies.
• Ensure accurate financial and event reporting, with proper allocation of resources. - Maintain financial and event documentation.
• Actively participate in staff meetings to provide insights, share recommendations, and discuss best practices. - Evaluate administrative processes, ensuring the integration of current technology and project management tools.

Event Planning and Execution - Research and recommend venues, lodging, and menu options for cohort gatherings and conferences.

• Collaborate with program directors and communications staff to develop conference registration materials and website content.
• Organize and staff registration tables for on-campus conferences. - Coordinate travel arrangements for guest speakers and cohort members.
• Facilitate communication with conference participants and organizers. Membership Coordination - Oversee the renewal process for Liturgy Network by sending renewal forms, updating member information, handling payments, and producing the annual membership directory.

Other duties as assigned. #LI-AW1 + + Experience and Skills - 3 to 4 years of administrative office experience, including familiarity with financial processes, invoice handling, and expense reporting.

Key Skills - High level of organization and attention to detail in record-keeping - Technology proficiency in Google Calendar, Gmail, Microsoft Office, and Zoom - Independent and collaborative work ability across teams - Strong problem-solving skills for autonomous decision-making + + Associate's Degree or higher Key competencies for this role include : - Effective Time Management with a strong sense of urgency - Meticulous Attention to Detail - Ability to Manage Multiple Projects Simultaneously - Exceptional Communication Skills with a focus on proofreading and editing - Intellectual Curiosity + + + + McGrath Institute for Church Life (28020) + + mcgrath.

nd.edu + + University Operations / Administrative Operations + + NIC 3 Technician + + $17.26 - $29.44 Commensurate with Experience + + Bi-Weekly + + S3 - FT Non-exempt Hourly + + Office / Clerical + + Full-time + + Monday-Friday, 8 : 00-5 : 00 p.

m. - Some evening and weekend work is required. - One to two remote work days per week as programming needs allow. + + 40 +