Executive Assistant - Turkish language required

The Executive Secretary’s role is to support the Senior Management team in providing administrative support and assist with various duties.

Fluency in the Turkish language is a requirement.

Responsibilities

• Responsible for complete calendar management
• Ability to handle highly-confidential material / correspondence
• Manages off-sites travel (domestic and international) in all aspect; concept to execution
• Drafts e-mails, as well as Review and prioritize emails that are viewed as important
• Direct liaison to all for business related meetings, working closely in preparing documents, supporting documents, and prep meetings.
• Develop and communicate meeting agendas and minutes, often partnering with individuals for action item follow through.
• Follows up with any post-meeting tasks as required
• Seamless managing of administrative tasks
• Sets up high level meetings with senior management
• Balance priorities for self while supporting colleagues in staying organized and productive.
• Ad-hoc tasks as requested (unplanned car service / hotel bookings, lunch, coffee, etc.).
• Prepares responses to routine correspondence.
• Prepares and maintains charts / lists
• Screens calls and direct the calls to the appropriate persons
• To manage front door access to the facility and provide badge access to authorized visitors
• Maintains files, correspondences, trip schedules and notes.
• Acts as liaison between Executive staff and team
• Handles sensitive and confidential business matters.
• Assists with special projects.
• Trains Office Assistants.
• Other duties will be assigned as required .

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. These requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Fluent in Turkish, verbal and written
• 2 years’ experience preferred as an executive secretary to Senior Management.
• Proficient in Microsoft Office Suite.
• Ability to work from home when necessary.
• Ability to work independently as well as with a team; "hands on" as necessary.
• Capable of operating in an evolving and often unstructured environment.
• Poised and polished with a professional mindset.
• Superior judgment with confidential materials.
• Superior written and oral communication skills.
• Ability to multi-task and switch gears quickly.
• Excellent attention to detail.
6 days ago