Are you ready to bring your organizational skills and positive energy to a fun and dynamic workplace? Do you love making sure everyone gets paid on time and that payroll runs smoothly?
If so, we'd love to have you join our team as an Administrative & Payroll Assistant at Guardian Tax!
At Guardian Tax, we believe work should be both rewarding and enjoyable. Our team is made up of passionate professionals who thrive in a collaborative environment, and we're committed to fostering a positive workplace where everyone can grow and feel valued.
This position focuses heavily on payroll responsibilities, so if you have a knack for crunching numbers and ensuring accuracy, this is the perfect opportunity for you!
What You'll Be Doing :
- Assist with payroll tasks like auditing deals, tagging payments, determining commission rates, and creating commission reports
- Calculate bonuses and handle bank chargebacks & refunds
- Offer administrative support to our Director of Operations and COO
- Help staff troubleshoot key systems like CRM, Gmail, Calendly, and more (open and manage support tickets)
- Track KPIs, update call lists, export and analyze data
- Assist with deal approvals and audits
- Upload daily sales to Mailchimp
- Manage employee schedules : track sick days or vacations, and ensure someone is covering calls and emails
- Work on special projects from the Director of Operations
What We're Looking For :
- At least 2 years of experience in basic accounting, payroll, payment processing, KPI tracking, and reporting
- Expert in Excel (must know how to set up macros!)
- Must be willing to work in the office
- Proficient with Word, G-suite, CRMs, Mailchimp, QuickBooks, ADP, Calendly, and phone systems like RingCentral
- Creative problem solver who loves finding solutions
- Highly organized, able to juggle various tasks and deadlines
- Excellent written and verbal communication skills
- Strong time management skills and ability to prioritize
- Adaptable, teachable, detail-oriented, and reliable
Job Details :
- Shift : Monday to Friday
- Schedule : Full-time, 30-40 hours per week
- Location : This is an in-office position
Benefits We Offer :
- Medical, dental, and vision coverage
- Retirement benefits
If you're a detail-oriented multitasker who's passionate about payroll and keeping things organized, we can't wait to hear from you!
Come join our fun, supportive, and energetic team at Guardian Tax!
this is not a remote position
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