PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment.
We will offer the vaccination at no cost via our Health Centers.
JOB OVERVIEW :
The Strategic Sourcing & Contracts Coordinator’s primary responsibility is to process PHMC contract and sourcing requests within a fast-paced environment.
RESPONSIBILITIES :
- Process and coordinate contract, subcontract, and sourcing requests.
- Use established templates to prepare contract documents as needed.
- Coordinate the activities of contracts, invoices, and purchase orders in the system. Complete reports, sourcing, and contract file maintenance.
- Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding.
- Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content.
- Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system.
- Provide customer support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts.
- Ensure that department processes, procedures, and performance standards are maintained.
SKILLS :
- Ability to read and understand contracts and invoices as related to PHMC’s business model and practices
- Organizational skills
- Strong interpersonal skills; Ability to communicate in a positive, pleasant, professional, and productive manner in writing, by telephone, and in person
- Good attention to detail and excellent ability to follow processes
- Knowledge of general office policies, procedures, and work methods
- Knowledge of PHMC programs, services, and activities preferred
- Ability to work in a supportive and positive manner within the department, with Fiscal teams, and across departments through full participation, personal contribution, and active interaction
- Ability to communicate and work effectively with colleagues, government agencies, service providers, program participants, and other human services organizations
EDUCATION : An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable.
EXPERIENCE :
- 1-2 years of experience in a related administrative capacity required
- Preferred : Experience with purchasing, contracts, and procurement
- Familiarity with procurement / contracting databases and systems
- Experience with Microsoft Office applications required
- Preferred : Experience with Microsoft Dynamics NAV, DocuSign, and Adobe Acrobat Pro
SALARY GRADE : 17
PHMC is an EOE and an E-Verify Employer
30+ days ago