Strategic Sourcing & Contracts Coordinator

PHMC is proud to be a leader in public health. PHMC requires all employees to be fully vaccinated for COVID-19 before the first day of employment.

We will offer the vaccination at no cost via our Health Centers.

JOB OVERVIEW :

The Strategic Sourcing & Contracts Coordinator’s primary responsibility is to process PHMC contract and sourcing requests within a fast-paced environment.

RESPONSIBILITIES :

• Process and coordinate contract, subcontract, and sourcing requests.
• Use established templates to prepare contract documents as needed.
• Coordinate the activities of contracts, invoices, and purchase orders in the system. Complete reports, sourcing, and contract file maintenance.
• Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding.
• Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content.
• Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system.
• Provide customer support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts.
• Ensure that department processes, procedures, and performance standards are maintained.

SKILLS :

• Ability to read and understand contracts and invoices as related to PHMC’s business model and practices
• Organizational skills
• Strong interpersonal skills; Ability to communicate in a positive, pleasant, professional, and productive manner in writing, by telephone, and in person
• Good attention to detail and excellent ability to follow processes
• Knowledge of general office policies, procedures, and work methods
• Knowledge of PHMC programs, services, and activities preferred
• Ability to work in a supportive and positive manner within the department, with Fiscal teams, and across departments through full participation, personal contribution, and active interaction
• Ability to communicate and work effectively with colleagues, government agencies, service providers, program participants, and other human services organizations

EDUCATION : An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable.

EXPERIENCE :

• 1-2 years of experience in a related administrative capacity required
• Preferred : Experience with purchasing, contracts, and procurement
• Familiarity with procurement / contracting databases and systems
• Experience with Microsoft Office applications required
• Preferred : Experience with Microsoft Dynamics NAV, DocuSign, and Adobe Acrobat Pro

SALARY GRADE : 17

PHMC is an EOE and an E-Verify Employer