TDI- Program Specialist I

TDI- Program Specialist I(00042823)

Organization

TEXAS DEPARTMENT OF INSURANCE

Primary Location

Texas-Austin

Work Locations

Aus Barbara Jordan Building1601 Congress AvenueAustin78701

Office and Administrative Support

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00

Travel

Yes, 5 % of the TimeState Job Code : 1570Salary Admin Plan : BGrade : 17

Salary (Pay Basis)

4,250.00-4,250.00(Monthly)

Number of Openings

Overtime Status

Non-exempt

Job Posting

Jun 20, 2024, 12 : 33 : 19 PM

Closing Date

Ongoing

Description

Do you have a passion for public service and enjoy making a difference? Don’t miss out on this opportunity. The Texas Department of Insurance (TDI) is hiring! Apply now if you’re looking for a rewarding career in public service.

We regulate the insurance industry, administer the Texas workers’ compensation system, and educate and protect consumers.

You’ll love the benefits of working at TDI :

• Flexible work schedules.
• Hybrid work schedule, if applicable.
• Work-life balance.
• 96 hours of accrued vacation a year.
• 96 hours of accrued sick leave a year.
• 20+ holidays every year.
• Career advancement opportunities.
• Free parking.
• Free comprehensive medical insurance for full-time employees, and 50% of the premium costs for dependents (state pays other 50%).

Before you apply :

Learn about our selection process, our military employment preference, and licensing and credential requirements.

Program Specialist I (Data Specialist)

The Data Specialist is responsible for the administration of human resources and ensuring compliance with federal and state laws.

Work involves processing and entering information into internal Human Resources Information Systems and the Centralized Accounting Payroll Personnel System (CAPPS) and other internal databases.

Works under close supervision, with minimal latitude for the use of initiative and independent judgment.

This position :

• Processes personnel actions and personnel requisitions
• Enters data into the HR / Payroll system within established deadlines to ensure conformity with the agency, state, and federal regulations.
• Researches, processes, and replies timely to current and prior state employment inquiries.
• Reconciles discrepancies between various databases CAPPS HR / Payroll system, Uniform Statewide Payroll System (USPS), personnel files, and communicates with other staff to resolve discrepancies.
• Assists with human resources automated filing systems (SharePoint) in accordance with internal procedures and the Texas State Records Retention Schedule.
• Responds to routine questions from employees on human resources policies and procedures.
• Back up with posting job vacancies on internal or external websites.
• Back up with sending certified / regular mail requests.
• Back up with phone coverage.
• Back up as the additional duty safety officer.
• Back up to the HR Benefits Coordinator.
• Performs other duties as assigned.

Qualifications

This position requires :

• Graduation from an accredited four-year college or university with a degree in business, public administration, human resource management, management or in a field relative to the assignment.
• One year of experience including working with various databases, processing, and entering actions, and customer service.

Note substitution language :

Example : Education and experience relevant to position requirements may be substituted for one another on a year-for-year basis.

Additional job details :

This position requires regular work attendance. The position may be eligible for a hybrid work schedule. If eligible, the employee must have a secure, dedicated workspace with reliable broadband internet service.

The ideal candidate must be available for weekly meetings and group collaboration via Microsoft Teams and other applications during regular business hours.

A skills test will be administered for those candidates selected for an interview.

Preferences for this position include :

• Experience with CAPPS HR / Payroll, Oracle and / or Peoplesoft.
• Experience in entering personnel actions in the CAPPS system.
• Experience processing reports through CAPPS Query Manager.
• Proficiency in working with excel and tableau.
• Experience with processing employment verifications.

This position requires demonstrated knowledge of :

• Human Resources Information Systems (HRIS) such as USPS, CAPPS, PeopleSoft, or Oracle.
• Human resource programs such as employment, compensation, and classification.
• Basic office practices.
• Public administration and management techniques.
• Business terminology, spelling, punctuation, grammar, typing formats, and word processing techniques and procedures.
• Use of personal computers and related software such as Microsoft Office suite.

This position requires demonstrated skill in :

• Data analysis, problem solving, and implementing effective solutions.
• Effectively communicating both verbally and in writing.
• The application of human resource state and federal laws.
• The use of computer software to enter and extract data from related systems and programs including Microsoft office suite, HRIS databases and tracking systems.

This position requires the demonstrated ability to :

• Manage competing priorities while utilizing available resources for maximum output.
• Analyze and interpret policies and procedures.
• Apply critical thinking in the daily administration of duties.
• Maintain the confidentiality of information.
• Effectively communicate complex information with all levels of employees and the public.
• Establish and maintain effective working relationships with manager, team members, and agency employees.

Veterans :

Get help translating your military work experience and training courses into civilian job terms, qualifications / requirements, and skill sets.

Redact personal or sensitive information from all attachments.

To receive a veteran’s preference, you must submit the following documents, as applicable, with your application.

• Copy of the DD-214; member #4.
• Statement of compensation from the Veteran’s Administration or
• Copy of the DD1300.

Applicable Military Occupational Specialty (MOS) codes are included, but not limited to one of the following : OS, 611X, OSS, 8U000,16GX.

Click or copy and paste the following link into your browser to access Military Crosswalk information :

How to apply :

All applications must contain complete job histories, including job title, dates of employment, name of employer, manager’s name and phone number, and a description of duties performed.

We may reject applications that do not include all of the required information. Resumes do not take the place of this required information.

Submitted through Work in Texas :

Work in Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete supplemental questions, go to CAPPS Career Center to register or log in and access your profile.