Procurement & Supply Specialist 2

Description

Columbia Basin College ("CBC" or the "College") seeks a Procurement & Supply Specialist 2 to ensure the smooth procurement of supplies, services, and materials for all departments.

This position oversees the procurement process, negotiating contracts, and maintaining the supply chain while supporting a conducive learning environment and essential student services.

This position collaborates with vendors, enforces contracts and upholds CBC's standards of excellence and accountability in resource management while enhancing student educational experiences and outcomes.

This position reports to the Director for Budget & Purchasing Services.

This position is open until filled. First consideration will be given to applicants whose complete application has been received by September 2, 2024 @ 11 : 59 PM Pacific Time.

If you have questions or need assistance during the application or search process, please contact the recruiter for this position, Denise Cook at [email protected] or (509) 542-4407.

Primary Responsibilities

• Determine appropriate course of action / procurement methodology for all assigned purchasing activities including, but not limited to, purchase cards, competitive bids, sole source acquisitions, requests for proposal or direct contract negotiations to provide a compliant procurement solution for our customers;
• Review, support and participate in contract development, negotiations, and reviews to address performance, pricing, termination, and contractual issues;
• continuously evaluate contracts and contractors to ensure adherence to terms and competitive pricing, thereby handling College funds effectively;
• Develop understanding of State and Agency procurement rules, policy, and guidelines to ensure CBC is maintaining compliance;
• perform routinely audits and develop written policy and process improvements as needed;
• Review and prioritize procurement requests, manage internal and external deadlines, ensuring compliance and validating funding sources;
• initiate change orders and supplemental agreements for goods and services, and evaluate documentation to ensure accuracy and validity;
• Provide campus community trainings and consulting related to purchasing related software systems, methodologies, established practices, and yearly planning to facilitate greater understanding and engagement in the purchases process and college-wide financial objectives;
• Conduct research for new sources of supply; locate and contact vendors and suppliers; establish relations with suppliers to stay current with industry developments to provide a best value to our customers;
• create and implement evaluation tools for vendors, services and products;
• Maintain comprehensive records including purchases, competitive solicitations, and internal metrics; assist in collecting, analyzing, and reviewing department key performance indicators, as well as planning, identifying, classifying, assigning, and working with commodity code classification for all items requisitioned by CBC on a recurring basis;
• Serve on multi-agency client committees to evaluate input relative to specification development and contract award to benefit CBC and the Community and Technical College system collectively as needed;
• Develop strong internal, external and public relationships; actively participate in workgroups and committees to enhance CBC, while also demonstrating a positive and flexible attitude to support departmental customer service expectations and goals; and
• Perform other related duties as assigned.

Required Qualifications

• Associate's degree in Purchasing Management, Business Administration or closely related field from an institutionally accredited college or university; and
• Two (2) years of full-time procurement or purchasing experience;*
• Bachelor's Degree in Business Administration, Public Administration, Procurement, Logistics, Supply Management or closely related field from an institutionally accredited college or university;*

Intermediate proficiency in Microsoft Word and Excel.

Full-time experience as a purchasing professional will substitute for education on a year-for-year basis.

Preferred Qualifications :

• Two (2) years of full-time public or government purchasing experience; and
• Bilingual and biliterate in English and Spanish.

Skills and Abilities

• Attendance / Punctuality : Is consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time;
• Technology Proficiency : Proficient in utilizing various technologies, including office productivity software, learning management systems, and other educational technologies relevant to the position;
• Customer Service Skills : Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service;
• respond to requests for service and assistance; meet commitments;
• Communication Skills : Effective interpersonal and written communication abilities to convey information clearly and concisely to students, faculty, staff, and external stakeholders;

Intercultural Intelligence : Proficiency in understanding, appreciating, and effectively navigating cultural differences within the college community and beyond with professionalism.

This includes the ability to communicate sensitively and respectfully across cultural boundaries, adapt to diverse perspectives, and foster an inclusive environment that values and celebrates cultural diversity.

• Strong intercultural intelligence enhances collaboration, enriches learning experiences, and promotes mutual understanding among students, faculty, staff, and external stakeholders;
• Quality : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance;

monitor own work to ensure quality; embrace continual improvement; and

Adaptability / Flexibility : Ability to adapt to changing circumstances, handle ambiguity, and adjust priorities as necessary in response to evolving institutional needs or external factors.

Terms of Employment

This position is a full-time classified staff position. This position is overtime eligible and the typical work hours are Monday through Thursday from 7 : 00 a.

m. to 4 : 30 p.m. and Friday from 7 : 00 a.m. to 12 : 00 p.m.; however, must be available to work a flexible schedule when prior notice is given by the College.

This position is available immediately.

PROCESS NOTE :

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employer.

By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities related to this position (e.

g., Problem Solving Skills, MS Office Simulation Excel, PowerPoint, Outlook, and Word , Purchasing, Communication, Technical Skills, etc.).

CONDITIONS OF EMPLOYMENT :

In the interest of providing a healthy, safe and secure educational and work environment and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

CBC is an equal opportunity employer and complies with the letter and spirit of all federal and state laws. CBC encourages applications from qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or other legal protected characteristics.

Candidates who need any accommodation in the application process or in employment should contact the Office of Human Resources.

OTHER JOB ELEMENTS :

The physical demands and work environment characteristics described below are representative of those that must be met and may be encountered by an incumbent when performing the essential functions of the position.

Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

PHYSICAL DEMANDS :

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects.

The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc.

Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

WORKING CONDITIONS / WORK ENVIRONMENT :

Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.

UNION CLAUSE :

This is a bargaining unit position represented by the Washington Public Employees Association (WPEA). Internal promotional, transfer and voluntary demotion applicants who have skills and abilities to perform the duties of the position will be considered prior to consideration of other applicants.