Office Manager $28.00-$38.00

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Located in Corvallis, OR

Salary : $28.00-$38.00

We are currently looking to hire an Office Administrator to provide support for our growing engineering company. The position is full-time (40 hours / week) in-person in Corvallis, Oregon with flexible work schedule opportunities

This position will work extensively with companies President and Vice President to ensure smooth daily business operations and develop administrative procedures to support future business development.

It is critical that candidates are detail oriented, have demonstrated ability to manage their time well, and are effective communicators.

Ideal candidates will have experience with providing office support within the engineering or construction industry and across multiple western states.

DUTIES & RESPONSIBILITIES

Administrative and Business Services (50%)

Compile and audit a variety of reports; budget, expenditures, job billing status, mileage logs, insurance, etc.

Provide general business bookkeeping with support from company external accountants

Manage office payroll submissions and reporting

Manage monthly billings and invoice processing

Maintain insurance certificate records and prepare insurance renewal applications

Administer prime and subconsultant contracts and renewals

Authorize and make payment of monthly bills, third-party consultants, and expense reimbursements

Answer questions from staff related to travel, leave, and other personnel related matters

Support business activities in multiple offices across western states

Human Resource Services (10%)

Revise or develop human resource policies, procedures, and systems to accommodate changes

Provide interpretation and advise on appropriate application of existing and revised human resource-related state and federal laws, rules, and policies

Support investigation of employee conduct issues, complaints, or grievance facts

Participate in onboarding, disciplinary, and employee dismissal meetings

Administer Oregon Paid Leave Act procedures and coordinate employees' absence and return to work after medical or administrative leave for complicated or sensitive situations

General Office Support (40%)

Maintain office space, equipment, supplies, files, and records

Answer telephones and route calls and messages to staff members

Greet and direct visitors to appropriate destinations

Distribute incoming and outgoing mail

Coordinate internal and external meetings

Ability to make travel arrangements for staff

Organize company events including Christmas party, retreat, summer event, etc.

Manage company calendar for reporting deadlines, annual licensure renewals, payments, etc.

Management Duties (hide for general posting)

Duties include :

Assisting the President and Vice President. This includes overseeing the implementation of policies and procedures relating to :

Benefits (Insurance)

Discipline

Drug & Alcohol Testing

Harassment

Computers and Cell Phones

Reference Checks

Safety Reporting

Time Off / Leave of Absence

Vehicles

Onboarding

Termination / Employment Closure

MINIMUM QUALIFICATIONS

Education and Experience :

A Bachelor's degree in Business or Public Administration, Human Resource Management, Organizational Behavior or Development, or similar field of study and one year working experience in the engineering or construction industry;

or Five years of administrative support experience o Two years must include monitoring or auditing operations, preparing financial reports, establishing / maintaining procedures, and evaluation of projects, processes, and operations.

o Two years must include duties like those provided in the position description in the engineering or construction industry.

Skills In :

Managing an office including staff coordination, determining equipment and supply needs, and business communications general business bookkeeping management (QuickBooks or similar)

Monitoring budget expenditures and making projections for future budgeting

Staff management including hiring / onboarding and general procedure trainings, general staff scheduling, preparing performance evaluations, and handling disciplinary actions

Resolving problems and making independent decisions that may have long-range effec? researching, compiling, analyzing information / data, and preparing reports including

recommendation for a course of action

Fostering a healthy and productive workplace culture microsoft Office Suite and Bluebeam or Adobe

BENEFITS PACKAGE

Competitive salary with overtime compensation

$28 - $38 per hour range depending on experience

Paid Time Off (PTO) and Holiday Pay

100% employer paid Medical, Dental, Short and Long Term Disability, and Life Insurance

401(k) retirement program with up to 4% employer matching contribution

Flexible work schedule opportunities

Support for continuing education and training opportunities

Interested in this position? Call our Interview Hotline and receive an immediate phone interview! 541-967-3600!

albor

Express Office : Albany

2250 Southeast 14th Avenue

Suite A

Albany, OR 97322