Administrative Coordinator

Posting Summary

Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Coordinator.

Reporting to Department Administrator Supervisor this position provides administrative support to the RBS : Finance and Economics Department.

This position is responsible for and not limited to the following :

• Independently organizes and coordinates daily unit operations in Newark, and as needed for New Brunswick colleagues
• Oversees the Newark operations of the department including providing coordination and administrative support to multiple tenure track, non-tenure track, full-time lecturers, part-time lecturers, and visiting scholars in their teaching, research, and service efforts
• Provides knowledgeable and competent support to the Department Administrator Supervisor
• Coordinates the administration of programs, projects, and / or processes
• Prioritizes and daily unit operations, resolves conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides oversight and facilitation
• Provides routine and non-routine information and explanations to stakeholders
• Creates informational materials
• Provides general unit-supporting research, analysis, and proposal data
• Prepares, processes, and controls records, statistics, reports, and documents
• Performs fiscal support functions
• Schedules appointments; arranges and coordinates design and logistics for events and meetings
• Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, and research units
• Serves as a liaison within and outside the unit and needed
• Works independently with few direct instructions
• Carries out routine and non-routine tasks with occasional review of work outputs by supervisor
• Performs professional work that requires knowledge of general administrative / office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration
• Provides troubleshooting to keep the department running smoothly
• Provides support to seminar guest speakers and recruitment candidates
• Travel amongst regional campuses may be required

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.

3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.

3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date.

Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.

Additional information may be found at . FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.00 Annual Mid Range Salary 71372.

00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and / or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and / or report writing principles and practices.
• Also requires a minimum of two years of relevant experience in an administrative function, excellent communication and customer service skills, and computer literacy.

Certifications / Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications n / a Equipment Utilized

Proficient knowledge in videoconferencing, telephone systems, Microsoft Office, and other relevant applications such as Acrobat Reader, Qualtrics for survey results, Google Docs, Microsoft Teams, Zoom, Webex, and Marketplace for requisitions.

Physical Demands and Work Environment n / a Special Conditions