Construction Office Assistant

job summary : Responsibilities :

Responsibilities :

• Assist Project Managers with job-related paperwork as needed
• Proficient in Excel, Outlook & Adobe a must
• Communication and follow-up of items with remote jobs and offices
• Processing invoices and purchase orders for jobs and overhead accounts : Maintain Purchase Order filing system Match all incoming invoices to appropriate Job & Purchase order Verify each item on invoice and price is listed on Purchase Order Issue discrepancy report to appropriate Project Manager Issue Credit Memo or Change Order as directed by Project Manager Write in appropriate accounting codes and send to accounting Update Purchase Order log with each processed invoice Check Purchase Order log against Monthly accounting control report and identify discrepancies for accounting Maintain Subcontractor purchase order logs, retainage, etc.
• Handle problems with vendor invoices / statements to keep accounts clear and timely
• Monthly Billings : Compile job breakdown reports Identify discrepancies between contract / change order amounts and the general contractor's figures Ensure that original vendor releases are received throughout project Complete billing forms as required by the general contractor Work with accounting to keep reports clean
• Maintain logs for Owner Change Orders, Quotes and Requests for Information
• Maintain logs for Lien Releases on all jobs
• Maintain Time and Material spreadsheets when needed on certain projects
• Maintain Certificates of Insurance as needed

Skills : Purchase Orders, Invoices, Filing, Microsoft Office, Excel, Vendor Management, Adobe Experience : Experienced2 year(s)

responsibilities :

• Assist Project Managers with job-related paperwork as needed
• Proficient in Excel, Outlook & Adobe a must
• Communication and follow-up of items with remote jobs and offices
• Processing invoices and purchase orders for jobs and overhead accounts : Maintain Purchase Order filing system Match all incoming invoices to appropriate Job & Purchase order Verify each item on invoice and price is listed on Purchase Order Issue discrepancy report to appropriate Project Manager Issue Credit Memo or Change Order as directed by Project Manager Write in appropriate accounting codes and send to accounting Update Purchase Order log with each processed invoice Check Purchase Order log against Monthly accounting control report and identify discrepancies for accounting Maintain Subcontractor purchase order logs, retainage, etc.
• Handle problems with vendor invoices / statements to keep accounts clear and timely
• Monthly Billings : Compile job breakdown reports Identify discrepancies between contract / change order amounts and the general contractor's figures Ensure that original vendor releases are received throughout project Complete billing forms as required by the general contractor Work with accounting to keep reports clean
• Maintain logs for Owner Change Orders, Quotes and Requests for Information
• Maintain logs for Lien Releases on all jobs
• Maintain Time and Material spreadsheets when needed on certain projects
• Maintain Certificates of Insurance as needed

qualifications : Experience

Experience

• Experienced
• 2 years

Education

High School (required)

skills :

• Purchase Orders
• Invoices
• Filing
• Microsoft Office
• Excel (2 years of experience is required)
• Vendor Management
• Adobe (2 years of experience is required)
27 days ago