Commercial Lease Analyst

Leasing Manager

An Ideal Candidate

• You are a lifelong learner - you are always looking to perfect your craft.
• You approach leases with curiosity you enjoy the complexities of leasing and finding the right solution.
• You keep up to date with the latest software and technology, always aiming to maximize your efficiency and skill set.
• You are a teacher and a subject matter expert. You coach the team to the right solution. Fluidly offering the why and giving them the confidence and foundation to be able to speak fluidly to owners and brokers.
• You are a leader. You see the bigger picture. You are comfortable navigating without a map. You look to create the map and improve and refine processes.

What Success Looks Like for You

You have ownership of leasing activity at Windsor. Leases are immaculately abstracted, LOIs and leases are redlined with Windsor Management’s perspective, and you are handling renewals and language amendments as requested by ownership.

We expect our Portfolio Managers and the brokers we work with to be proactive, but you drive the process and initiate action across the portfolio to maximize revenue for the owners, mitigate leasing risks, and ensure smooth transitions for the properties.

Success in this role goes beyond metrics. You have an earned reputation in the team as the person to go to when they have a leasing problem.

It’s about being that person that our teammates can rely on. You will be a mentor and a leader, ensuring that our portfolio managers are headed in the right direction.

You will be the point person, own leases, and be the guiding light for the team.

Windsor Growth

Our reputation drives our growth. Our growth has been 100% word-of-mouth referrals from happy clients and vendors. It is a testament to our collective, quality output and a testament to the staff we hire.

Windsor has been recognized in the Top 100 Fastest Growing Companies in the Bay Area for three years running, from 2022, 2023, and 2024.

Windsor has also been recognized in the Top 100 Women-Owned Companies in the Bay Area from 2022, 2023, and 2024.

About Windsor

At the heart of Windsor lies our people they are our greatest asset. We are our people. We foster a culture of mutual trust and collaboration, and we constantly refine existing processes and institute new ones.

With our team continually contributing to Windsor's success and improvement, we are proud to offer outstanding commercial management services

Responsibilities

• Ownership of Leasing Operations : Take full responsibility for the commercial leasing process, ensuring all leases are abstracted, entered accurately into Yardi, and compliant with company standards.
• Leadership and Guidance : Act as a leader within the team, providing direction and support to Portfolio Managers regarding lease interpretations, negotiations, and renewals.
• LOI Review and Negotiation : Review Letters of Intent (LOIs) from brokers, redlining and negotiating terms as necessary to protect the company’s interests.
• Document Management : Oversee the drafting and preparation of lease documents, amendments, assignments, and tenant notices, ensuring accuracy and compliance.
• Signature Coordination : Manage the document signing process through DocuSign, following up with stakeholders to ensure timely execution.
• Billing Oversight : Coordinate with the Windsor bookkeeper to ensure proper billing of document fees back to properties, maintaining financial accuracy.
• Tracking and Reporting : Develop and maintain a comprehensive tracking system for all lease-related documents, including status updates, completion dates, and billing dates.
• Team Support and Collaboration : Foster a collaborative environment by supporting team members with leasing inquiries and providing guidance on best practices.
• Tenant Communication : Proactively follow up with existing tenants regarding lease expirations and lead negotiations for renewals.
• Professional Stakeholder Engagement : Communicate effectively with property ownership and stakeholders to address lease-related matters and provide strategic insights.

Qualifications :

• Proven experience in commercial property management and lease administration, with a strong understanding of commercial lease agreements.
• Excellent leadership and communication skills, with the ability to guide and motivate a team.
• Familiarity with Yardi or similar property management software is preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities effectively.

Benefits

At Windsor, we are committed to the well-being of our staff.

Some of our perks and benefits include :

Medical Coverage : We offer Kaiser HMO coverage, where we cover 90% of your premiums and 50% of premiums for any enrolled dependents.

Additionally, you can choose a PPO plan through Covered CA with gold, silver, and bronze options. If you select the PPO, you will pay the difference compared to your Kaiser premiums on a pre-tax basis.

• Vision and Dental : Vision and dental coverage is available through Beam as employer-sponsored programs. You’ll be responsible for the premiums, but payments can be made on a pre-tax basis.
• 401(k) Plan : Our 401(k) plan features company matching. Contributions vest immediately, with Windsor matching 100% of the first 3% of your salary and 50% of the next 2%.
• Flexible Spending Accounts (FSA) : We offer both standard and dependent care FSAs, allowing you to participate up to the federal maximum.
• Life and Long-Term Disability Insurance : Employer-sponsored life and long-term disability plans are available, including options for guaranteed coverage.

Participation premiums are deducted on a pre-tax basis.

• Annual Federal Holidays : We recognize 11 federal holidays each year.
• Vacation PTO : Enjoy 15 days of vacation in your first year, increasing to 20 days each subsequent year. Unused vacation hours will roll to subsequent years and will accrue up to 240 hours (30 days).
• Sick PTO : You will receive 5 days of sick leave annually, with options to roll over up to 48 hours

Note to Third-Party Agencies

We request that third-party agencies refrain from contacting us regarding this job posting. We are managing the recruitment process internally and will not be considering applications or services from external agencies.

Thank you for respecting our recruitment process.