Chief of Staff

The Chief of Staff / Executive Assistant will provide general administrative support to the Owner and Chief Executive Officer.

They will be responsible for providing proactive, high-quality administrative and clerical assistance. Responsibilities include scheduling meetings, making travel arrangements, and organizing busy daily calendars.

Find out more about this role by reading the information below, then apply to be considered.

Responsibilities

• Manages a highly active calendar of appointments, completes expense reports, arranges complex and detailed travel plans, meal reservations, itineraries, and agendas, and compiles documents for travel-related
• Assist with preparation of agendas, materials, and notes for meetings
• Organize and prioritize work to ensure projects are completed in a timely and efficient manner
• Support onsite meetings between the CEO and guests to the office, including meeting set-up, catering, and welcoming guests
• Prepare or edit presentations using PowerPoint, ensuring that the finished product is error-free
• Record notes within meetings and communicate to the appropriate parties, when applicable
• Provide a bridge for smooth communication between Owner and CEO and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
• Draft acknowledgment letters, draft and respond to personal correspondence, and other tasks
• Ability to write straightforward, concise, and professional emails, memos, reports, and other documents
• Follow up appropriately and keep OOP updated on things happening in the environment
• Maintain a positive working relationship with and communicate effectively with all business leaders
• Maintain an efficient office environment, including arranging office setup, coordinating other activities as needed, and participating in event planning / catering
• Ability to utilize organization and planning expertise to prioritize tasks, schedule meetings, and resolve conflicts without burdening the executive leader
• Prepare read-ahead material when appropriate
• Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response
• Perform other duties as assigned

Qualifications

• Five years or more of experience in an executive administrative role of a significant enterprise
• Bachelor’s degree (or equivalent experience) in business administration or similar field
• Excellent time management skills with discipline and a personal accountability mindset
• Excellent organizational skills with the ability to prioritize tasks
• Must have exceptional written and verbal communication skills with strong attention to detail with excellent proofreading skills
• Must be adept at resolving issues that arise
• Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, or similar role
• Experience with Microsoft Outlook, PowerPoint, and Word
• Ability to anticipate tasks and how to do them
• Ability to maintain confidentiality

J-18808-Ljbffr