Quality Department Administrative Assistant

Quality Department Administrative Assistant

San Jose, CA, United States of America General Affairs

Interested in this role You can find all the relevant information in the description below.

We are seeking great talent to help us build The DNA of tech.

Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets.

We help the world's most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world, though you likely do not know it.

Come join us and help us build The DNA of tech.

Vishay Intertechnology, Inc. is a Fortune 1,000 Company listed on the NYSE (VSH). Learn more at www.Vishay.com.

Do you want to help us build the DNA of tech? Vishay San Jose, CA is currently seeking applicants for a Temporary Administrative Assistant .

Responsibilities :

Administrative support across the organization including Department Managers and Employees Worldwide. Duties include but are not limited to tasks such as acquiring and compiling data, preparing reports, coordinating meetings for departmental staff, reserving conference rooms or A / V equipment, making travel arrangements, ordering supplies, filing and records maintenance, and managing incoming and outgoing mail.

Develops, publishes, and maintains key measurement charts and data. Provides analytical and specialized administrative support.

What you will be doing :

• Prepares monthly reports.
• Administrative support in the main lobby. Welcoming visitors and guests and directing them to the right contact.
• Answering and transferring phone calls to the correct department and taking messages.
• Files, organizes, coordinates, and assists in meetings.
• Prepares and develops timelines, charts, and graphs as necessary to evaluate business conditions, including but not limited to macros, pivot tables, and vlookups.
• Set up domestic & international travel accommodations and complete expense reports.
• Set up / arrange departmental lunch / dinner.
• Coordinates processing of Purchase Requisitions and Orders.
• Receive incoming mail / packages, sort, and deliver to recipient.
• Prepare shipments for outgoing mail / packages.
• Support administration of QMS process.
• Support Division QMS Head on business process workflow.
• Maintain record files / documentation. Maintain QA log and index.
• Organizes, coordinates, and assists in meetings.
• Support Business Process Automation project.
• Support in the revision process of QMS documents.
• Support preparation of San Jose’s yearly DNV - 3rd party audit.
• Monitor timely closure of SJ Internal Audit non-conformances.
• Support Division Audit Management Improvement Project
• Maintain KPI / Charts Audit metrics.
• Monitor Business Process Improvement, CAR issues, Customer N / C’s.
• Help with monthly Audit Steering committee meeting.
• Performs other receptionist special tasks and projects as assigned.

What you will bring along :

Ideal candidate will have an associate's degree, Bachelor preferred, along with 2-4 years of professional business office experience.

Must have a pleasant personality, excellent verbal and written communication skills, organizational skills, the ability to multitask and prioritize workload.

Able to work independently, accountable, dependable, and take appropriate action in accordance with direction and standard practice.

Intermediate / advanced knowledge in the use and operation of computers and software applications including Microsoft Word, Excel, Access, PowerPoint, and SharePoint.

Promis and SAP are a plus.

Requires the ability to work with confidential documents and understand company procedures.

What can we offer you for your talent :

Do you have the skills we need? Are you ready to power your career as you power the world? If so, apply today.

Vishay is committed to a workplace free of harassment and unlawful discrimination. We do not engage in discrimination or harassment based on race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, political affiliation, union membership, covered veteran status, protected genetic information or marital status in hiring and employment practices.

This position requires access to information subject to the International Traffic in Arms Regulations and / or the Export Administration Regulations.

As such, this position is open only to applicants who qualify as U.S. Persons as defined by 22 C.F.R. 120.15. U.S. Person includes U.

S. Citizen, lawful permanent resident, refugee, or asylee.

It is the policy of Vishay to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy / childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status or a person’s relationship or association with a protected veteran, including spouses and other family members, marital or domestic partner status, or any other category protected by federal, state and / or local laws.

As an equal opportunity employer, Vishay is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact HR.

[email protected] for assistance.

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