Executive Assistant

Job Description

AdvancedEV in Dallas, TX is currently seeking a dynamic Executive Assistant to provide comprehensive support to our Company / Executive Team.

This is a unique opportunity to work closely with Company / Executive Team and contribute to the efficient operation of our corporate office.

This position will provide a wide variety of administrative tasks, and the ideal candidate in this position will need to be adaptable, self-motivated, be highly organized, friendly, collaborative, and work well under pressure.

• Set the tone for a friendly and hospitable atmosphere
• Ability to work with sensitive matters and maintain extreme confidentiality
• Flexibility to adapt to the ever-changing needs and priorities of the company
• High level of initiative, sound judgement and proactive and professional skills
• Excellent interpersonal skills and detail oriented with ability to meet deadlines
• Punctual, detailed-oriented, organized with the ability to multi-task simultaneous projects
• Ability to work independently, and as a member of a team
• Ability to lift / carry items up to 25 lbs

Strong computer skills and proficient in Microsoft Office Suite : Word, Excel, PowerPoint, Outlook.

Candidates who have NetSuite experience are highly desired.

Excellent verbal and written communication skills

Exhibit a professional demeanor that aligns with our core values

Responsibilities :

This position will report to the Project Manager. This role will be divided between daily office duties and aiding with administrative assignments that support the CEO, to be assigned by the Project Manager.

• Provide administrative and operational support to the Project Manager and the CEO
• Coordinate meetings and schedule business travel (international and domestic); including making dinner and event reservations
• Entry and the submission of expense reports for various team members
• Serve as main point of contact for local property / building management service requests and office building communications to employees
• Manage supply vendors and service contractors, and provide on-site direction as needed
• Provide general administrative and hospitality support to company employees and guests
• Provide reception and front-desk duties, such as greet guests, accept deliveries, manage mail, and express mail services, and be aware of the daily operations of the office
• Order in-office meals for meetings, and execute set-up and clean-up
• Aid with Monitoring, procuring, and restocking of breakroom and office supplies
• Maintain all common areas including conference rooms and tidy spaces, as needed
• Prepare Word, Excel, PowerPoint presentations, agendas, and other documents that support the objectives for the organization
• Organize, promote, and provide on-site staffing and support for TX-office based events
• Manage ongoing employee appreciation efforts birthdays, work anniversaries and other events
• Running errands as needed - Post office, townhome, other site locations etc.
• Other duties as assigned

Standard Hours of Operation : Monday - Friday, 7 : 00 AM - 4 : 00 PM

Benefits Available :

• Health, Vision, and Dental Insurance
• Matching 401K
• Paid Holidays

Pay : Based on Experience