Executive Assistant

Job Summary

The Executive Assistant position is responsible for providing complex clerical, administrative, and project supporting an assigned leader.

This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues.

This position is expected to have a high level of department-specific knowledge. Primary Duties and Responsibilities Essential Performance Requirements*

• Performs complex administrative and technical functions for the unit
• Leads and organizes unit activities and events
• Makes technical decisions by applying policies, regulations, and protocol
• Manages external stakeholders
• Performs high-level, unit-specific tasks
• Facilitates work of Administrative Support Staff
• Involved with Budget and Grant Management
• Prepares and creates memos, emails, invoices, etc.
• Leads student support initiatives
• Performs assigned duties

Service Excellence

• Participates on behalf of the College in external community organizations and associations
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Supports the mission, values, goals, and principles of the College

Supervision

Works under minimal supervision of assigned department leadership

Performs other related tasks as required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

Associate’s degree or 60 college hours and four (4) years’ working experience related to the Essential Performance Requirements;

or any equivalent combination of education, training, certification, or work-related experience

Preferred Qualifications

• Experience working in a college or university setting
• Bachelor’s degree in Business Administration, Public Administration, Education, or related field
• At least one (1) year working experience supporting a senior executive

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonal relationships with various audiences
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Physical Demands and Work Environment Physical Demands

• Ability to bend, stoop, reach, stand, and / or move from one area of the building to another on a regular basis, sit and use a computer for a long period of time
• Manual and physical dexterity needed to operate a computer keyboard and handle paper documents
• Sufficient near vision acuity to read information appearing on computer display screen, in handwritten forms, and printed on paper
• Adequate hearing and verbal abilities to communicate effectively in person and by telephone
• Ability to lift and carry a stack of forms and documents weighing up to 20 pounds

Work Environment

This position is typically in an indoor office with little to no workplace hazards. There may be low to moderate noise level.

Accommodations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.