Job Title : ExecutivePersonal Assistant
JobType : F ullTime
Schedule : 8 : 00am 5 : 00pmMF
Pay : $27.00 / hour
Location : Houston TX77079
SmarterHR Solutions is currently seeking an organized individualfor our Executive Personal Assistant positionfor our Clinical Research client located in HoustonTX .
This role will consist of providing assistance to theMedical Research Director including but not limited to makingtravel arrangements maintaining calendar assisting with schedulingspeaking engagements and keeping Director updated on upcomingscheduled meetings and events.
The desired candidate must haveexcellent time management skills strong organizational skillsexperience with travel and meeting scheduling and 35 years ofexecutive assistance or administrative experience.
Duties&Responsibilities
- Maintainexecutivecalendar.
- Coordinatetravel arrangements including flight lodging and groundtransportationaccommodations.
- Runerrands for Medical Director asneeded.
- Assistwith invoice drafting forvendors.
- Recordingconcise meetingnotes.
- Handlerequests and inquiries appropriately.
- Act aspoint of contact between Medical Director and externalvendors.
- Createand maintain expensereports.
- Assistwith daily time managementtasks.
- Respond tophone calls and emails for MedicalDirector.
- Schedulemeetings appointments and speakingengagements.
Requirements
KnowledgeEducation andSkills
- StrongInterpersonalskills
- Abilitytomultitask
- 35years of experience in an Executive Assistant Personal Assistant orrelated role
- Activelistening and great communicationskills
- HighSchool Diploma or equivalent required; Associates Degree preferred
- Strong timemanagement and organizationalskills
- Calendarand Schedule managementexperience
- Proactiveapproach toproblemsolving
- Proficiencyin Microsoft Office Suite (Outlook Teams Word ExcelPowerPoint)
- Emaildraftingexperience
- Professionalphone and overall etiquette
3-5years of experience in a Executive Assistant, Personal Assistant orsimilar role. Proficient in Microsoft Office Suite Calendar andSchedule Management experience Ability to multitask and prioritizedaily work load
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