Sr. Analyst Records Management

Senior Analyst, Records Management

Summary :

The Senior Analyst, Records Management, will play a key role in developing, implementing, and managing a comprehensive records management (RM) program.

Reporting to the Manager, Records Management, this position will work closely with Legal, Information Management, and Regulatory teams to create, implement, and continuously improve the RM program.

Responsibilities :

• Develop and implement the RM program under broad direction from the Manager, ensuring alignment with federal, state, and local record retention mandates.
• Maintain and enhance Records Management Policy and Schedule, as well as RM policies, procedures, and guidelines for the creation, retention, retrieval, and disposal of records and information.
• Incorporate legal and regulatory requirements and best practices related to records management, including privacy, information protection, and retention schedules throughout the lifecycle of records.
• Provide expertise and oversight in creating and maintaining metadata and folder structures for electronic document management systems, working closely with Information Management.
• Partner with IT to develop and improve automated records filing processes in various systems, including but not limited to email and Hexagon systems.
• Collaborate with other departments to identify and manage information assets, ensuring proper storage, security, and disposal.
• Conduct and participate in audits to ensure conformance with records management procedures and storage practices.
• Establish key performance metrics for the RM program.
• Contribute to the development of disaster recovery and business continuity plans as they relate to records management.
• Prepare and deliver company training on records management policies and procedures, including onboarding, orientation processes, and annual refresher courses.
• Provide records management awareness and guidance to staff as needed.

Minimum Qualifications (required) :

• Bachelor's degree in a related field (e.g., Information Management, Library Science, or Business Administration).
• Minimum of 6 years of recent, relevant experience in records management.
• At least 3 years of experience in developing, building, and implementing a records management program, including policies and procedures.
• In-depth knowledge of legal and regulatory requirements related to records management, including privacy, data protection, and retention schedules.
• Proven experience in managing electronic records management systems.
• Strong project management skills with the ability to manage multiple projects simultaneously.
• Exceptional organizational skills with strong attention to detail.
• Excellent written and oral communication skills.

Preferred Qualifications :

• Experience working in the Oil and Gas industry.
• Strong technology background in implementing metadata-driven electronic document management systems, including SharePoint, OpenText, and Hexagon.
• Extensive knowledge of records lifecycle management for both electronic and hard copy records.
• Related certifications are a plus : IGP, CRM, CIP, and PMP.

Equal Opportunity Employer. Discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by law is not permitted.

About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector.

Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.

Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.

In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer.

What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.

Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none.

We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.