Sponsored Programs Foundation Coordinator

Sponsored Programs Foundation Coordinator

Student Financial Services Office

Job #537072

First Review Date : Tuesday, May 7, 2024

Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs.

Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability.

Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds.

We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

Job #537072) Accounting Technician II, Sponsored Programs Foundation Coordinator, Salary Range : $3,688 - $6,122 monthly.

This is a full-time, benefited, non-exempt 12-month pay plan permanent position with a one-year probationary period in the Student Financial Services Office.

This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year.

Additional benefits information can be found at .

Position Summary :

This position provides direct financial support to SPF by receipting all SPF transactions and acting as a point of contact for SPF financials.

Key Responsibilities :

40% - Perform various cashiering and data entry functions for all incoming Sponsored Programs Foundation payments for the University.

Responsible for communicating and coordinating with Accounting and Sponsored Programs Foundation to solve payment issues.

Provide support and assistance to the Sponsored Programs Foundation office to accommodate changes in business processes, create efficient procedures, and establish written procedures / processing documents.

30% - Responsible for processing all student stipends. Review request forms, verify completeness, coordinate with Financial Aid, request funds transfers, process stipends, and communicate awards to students.

Verify appropriate payments, confirm student eligibility, investigate discrepancies, and submit return of funds transfers as needed.

15% - Post and facilitate Sponsored Programs Foundation third party tuition payments. Coordinate with Financial Aid and verify student eligibility.

Investigate and resolve discrepancies. Process third party billings during the semester and verifying that funds are received.

10% - Provide support and assistance to campus personal through a variety of different methods including phones, emails, text messaging, and in-person walk up traffic.

5% - Other duties as assigned / needed

Knowledge, Skills, and Abilities Associated with this Position Include :

• Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
• Ability to compute and post numbers rapidly and accurately, including working in a fast-paced environment.
• Ability to maintain files and records.
• Ability to identify, trace, and correct errors.
• Ability to follow directions.
• Ability to interpret and apply written rules and regulations.
• Ability to establish and maintain effective working relationships with others including good communication skills, both written and oral
• Ability to exercise tact, courtesy, alertness, and good judgment in responding to others with a positive and constructive manner.
• Ability to apply accounting procedures and practices to the analysis of basic accounting problems.
• Ability to analyze and interpret accounting data.
• Ability to apply problem solving techniques in finding solutions.
• Ability to understand and apply applicable rules, regulations, CSU policies, and Cal Poly Humboldt procedures to all transactions and the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.
• Ability to use current computer word processing, spreadsheet software, web browsers, query tools, integrated financial systems and / or other types of records management systems.
• Ability to work independently.
• Ability to make sound decisions and recommendations regarding accounting activities.
• Work collaboratively with individuals on campus from diverse ethnic, cultural, and socioeconomic backgrounds.

Minimum Qualifications :

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.
• Experience : Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.
• Education : Any equivalent combination of education and experience which provides the required knowledge and abilities.

Please refer to the required abilities below.

Preferred Qualifications :

• General knowledge of governmental financial record-keeping methods.
• General knowledge of financial aid disbursements, procedures and regulations including Title IV funds, state programs, short-term loans, and scholarship awards.
• Knowledge of PeopleSoft.
• Bilingual in English and Spanish.
• Debt Recovery or Collections Experience

Application Procedure : To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button :

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline : The deadline to submit application materials is 11 : 55 . on Tuesday, May 7, 2024.

Any inquiries about this recruitment can be directed to

and any questions you have may be submitted to