Job Description
Job Description
In this role, you will support human resources, accounting, and administrative functions for personnel across the organization, helping to ensure efficient daily operations and fostering a supportive work environment.
This role requires a proactive, organized professional to streamline daily operations, facilitate smooth onboarding and payroll processes, and maintain a welcoming and well-equipped office environment.
With a balance of HR responsibilities, financial support, and administrative tasks, you will contribute to a productive and supportive workplace, ensuring efficient service to both internal teams and external contacts.
Responsibilities :
- Oversee the front desk, welcoming guests, answering calls, coordinating office schedules, and arranging meetings.
- Handle outgoing and incoming mail, emails, and packages, attaching relevant files to correspondence for prompt handling.
- Coordinate new hire / onboarding documentation, including background checks, employee screens, and I-9 file management.
- Schedule interviews, assist with recruiting activities (e.g., job postings, sourcing, and conducting phone interviews), and manage social media recruiting.
- Support benefits enrollment for new hires and assist with the annual open enrollment process for all employees.
- Aid in the annual performance review process and address other HR-related tasks as needed.
- Process benefit changes and monthly review of benefit enrollments, ensuring accuracy against the HRIS system.
- Process bi-weekly payroll and provide backup payroll support as needed for other locations.
- Process accounts payable invoices and assist in bank statement reconciliation.
- Assist in other administrative or HR-related projects as assigned.
- Bachelor’s degree in Human Resources or related field.
- Minimum of 2 years of human resources, administrative support, or similar experience.
- Proficiency with Microsoft Office Suite; experience with ADP is preferred.
- Familiarity with standard office equipment and a commitment to professionalism.
- Strong written and verbal communication skills, with the ability to interact tactfully and diplomatically with both internal and external contacts.
- Ability to manage priorities in a fast-paced, team-oriented environment.
- Strong problem-solving skills, attention to detail, and a proactive approach to anticipating and addressing needs.
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