Senior Administrative Coordinator

Performs a varied of skilled clerical and administrative duties in support of a department, school / college, program or unit.

Serves as administrative liaison with others outside the department. Performs work of a confidential nature, and exercises initiative.

Has knowledge of department / unit / program practices and policies. Regularly performs a significant amount of work that requires a degree of expertise.

Responds to inquiries. Researches information to resolve problems or issues. May perform bookkeeping tasks related to department budgets.

Organizes & coordinates events which may include creating timelines; collecting agenda items & background materials; coordinating itineraries involving travel.

May prepare / coordinate annual event(s), conference(s) & / or meetings. May oversee student employees.

Position Specific Responsibilities / Accountabilities

• Events : Scheduling and managing university events (mazevo.com); supporting Institute events with scheduling, set-up, catering, and other coordination as needed.
• Institute space : Assisting with preparation of physical space within Institute for visiting scholars and artists (includes coordination with FM, clean-up);

coordinating placement of rotating artwork, as needed.

• Administrative tasks : Take minutes for Advisory Council meetings, manage emails (MarymountInstitute.lmu.edu); travel arrangements, calendar for MI Director and Institute, follow up with campus partners as needed on various collaborations.
• Budget : Reconcile budget and manage receipts for Institute (Workday); complete end-of-year financial tasks as required by university.
• Website : Assist MarComm with revisions and updates to MI website, update printed materials as needed. Social media skills would be an asset for event promotion.
• Basic research : Work with library to hand over archival material, read and review materials related to RSHM and MI to inform work with Institute.
• Perform other related duties as assigned : Flexibility needed, within reason, for support on other tasks, yet unidentified, as needed, in order to address the goals of the Marymount Institute.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.

Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation / policy changes.
• Four years of administrative support experience.
• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledgeable of relevant systems.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

HERC# #HEJ#

Staff Regular

Salary range

$25.19 - $31.49 Salary commensurate with education and experience.Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.

LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.

We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)