Purchasing Manager

Essential Duties / Responsibilities

• Determines material requirements and coordinates the efficient movement of materials to Division operations
• Coordinates with other departments to ensure the timely flow of materials within an established timeframe
• Responsible for min / max inventory levels according to the season, usage trends and product availability
• Works on distributor and manufacturer accountability, while maintaining an open and transparent relationship
• Develops and maintains inventory templates for warehouse and other purchasing team members.
• Ensures purchase orders requirements have been met
• Oversees preparation of purchase orders
• Oversees monthly inventory counts
• Performs vendor research and selection to enhance profitability, reduce costs and boost efficiency
• Monitors vendor performance, making recommendations to improve vendor performance as needed
• Works with warehouse staff to reconcile receiving discrepancies
• Collaborates with other departments as needed
• Keeps Senior Management informed of activities and progress toward goals & objectives
• Establishes effective reporting and communication with designated team to ensure that they are appropriately informed of management expectations, polices, procedures and programs
• Completes required reports, accounting records and related documents promptly and accurately
• Effectively supervises purchasing team, ensuring staff are trained for optimal performance.
• Leads and develops the purchasing team; maintains appropriate staffing levels
• Ensures that employees attend all required training
• Continually searches for ways to improve results and effectiveness.
• Provides regular performance updates and recommendations to senior management
• Provides leadership to designated teams through effective objective setting, delegation, and communication based on direction from senior management.
• Addresses issues of concern related to performance providing constructive and ongoing feedback and consequences if performance remains below standards.
• Follows all company policies and procedures, including but not limited to safety
• Other duties as assigned

Minimum Requirements :

• 3-5 years of purchasing management experience
• 3-5 years’ experience leading successful, productive teams
• High school diploma or GED
• Intermediate computer skills and able to use Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Ability to manage projects and resources
• Must be able to communicate in English effectively, both verbally and in writing
• Excellent verbal and written communication skills
• Valid driver's license required
• Ability to work overtime with little notice; weekend hours may occasionally be required.

Preferred Qualifications :

3-5 years of purchasing management experience within a construction / HVAC environment

Additional Knowledge, Skills and Abilities :

• Leadership skills and effective leadership behaviors
• Customer service mindset with both internal and external customers
• Ability to work independently and as part of a team
• Strong work ethic
• Capable of making good judgments / decisions
• Strong interpersonal communication and collaboration skills, with all levels of the organization
• Able to work in a fast-paced, high-pressure environment
• Strong organizational skills, attention to detail and the ability to multi-task
• Ability to build positive relationships with customers, both internal and external
• Proactive mindset
• Safety mindset and acceptance of a safety culture

Working Conditions :

• Open office environment
• Fast-paced environment

Physical Requirements :

• Must be able to lift / move up to 20 pounds frequently
• Frequently performs tasks requiring bending at the waist, kneeling or crouching
• Must be able to drive and operate a motorized passenger vehicle or forklift
• Must be able to wear required personal protective equipment (PPE) including but not limited to hard hat, safety glasses, ear plugs, masks / respirators, reflective safety vests, gloves and safety toe, construction-grade work boots
• Must be able to adhere to long periods of standing, walking or sitting
• Ability to hear, understand and distinguish speech and / or other sounds to operate phones or other equipment safely.
• With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception
• Ability to express or exchange ideas by means of the spoken word to impart oral information to others
• Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad
• Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools
26 days ago