Womble Bond Dickinson (US) LLP’s Washington, DC office is actively seeking a Legal Practice Assistant to support attorneys in its Capital Markets, Government Contracts, Real Estate, and Telecommunications practices.
Duties will include a combination of practice support and administrative responsibilities, as follows : RESPONSIBILITIES : Providing outstanding client service through email, telephonic and in-person communications with clients.
Proofreading and reviewing all written work, including correspondence, memos and transaction documents for content, context, and typos.
Preparation of closing documents for client review and signature.Collection and organization of post-closing documents. Familiarity with transaction software or ability to learn new software, such as Closing Folders and DocuSign.
Scheduling meetings and conference rooms. Coordinating meals / refreshments for meetings. Assisting attorneys with compliance with firm billing and timekeeping requirements.
Reviewing and editing client bills and ensuring conformance with client billing requirements. Managing conflicts checks, new client matter openings, and engagement and waiver letters.
Managing attorneys’ travel portfolios, including making travel arrangements, maintaining travel profiles, and calendaring travel.
Maintaining attorneys’ bar and professional memberships.Handling expense reimbursements.Assisting with special projects as needed. REQUIREMENTS :
- Strong technical skills. Excellent oral and written communication skills. College degree and minimum of five years related experience in a mid or large sized law firm are required.
- Proven ability to handle confidential information with discretion and to demonstrate the highest level of client service and response.
- Organized and detail oriented. Understands deadlines and possesses a sense of urgency.
- Independent worker, ability to prioritize and complete multiple tasks in a timely manner.
- Demonstrates ability to communicate in a proficient, tactful, and confident manner with external clients and coworkers.
- Ability to work collaboratively in a team setting.
- Punctual and reliable.
- Proficient in the use of Microsoft Outlook, Word, Excel and Powerpoint. Familiarity with electronic document management systems.
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