Administrative Assistant Coordinator
Job Description :
Insight Global is seeking a self-motivated individual with strong communication skills. The Fleet Coordinator will work under the supervision of a Fleet Supervisor and will help ensure the scheduling of corrective maintenance related to transportation.
Schedules and coordinates repairs, preventive maintenance, recalls, and warranty work for Fleet Vehicles and Equipment.
Receives repair requests from operators.
Review inspection write-ups to confirm if repairs are needed
Arrange / Schedule repairs and services with outside vendors or internal mechanics.
Review repair estimates and if required gather multiple estimates then provide a purchase order to the selected vendor prior to the start of repair.
Contacts outside vendors for road calls, and tow services.
Review notes on repair work orders to confirm all issues are addressed.
Send e-mail reminders and requests to the owning section / operator of the vehicle
Follow up / Reschedule missed / incomplete inspections
Review and audit various reports relating to fleet service and maintenance schedules.
Develop a strategy to ensure services are in compliance with federal, state, and local government laws and regulations.
Enter data to work orders ensuring complete and accurate information, and time is properly noted to the asset in the maintenance management program.
Processes invoices for parts, materials, and all associated costs to work order and forwards invoices for payment through accounts payable.
Notifies the owning section upon completion of work.
Receives and responds to customer and vendor inquiries.
Review monthly reports on preventative services to ensure compliance.
Reviews and files Driver-Vehicle Inspection Report (DVIR)
Assist with In service and decommission process of vehicles
Occasionally assist with transportation of vehicles to and from vendors
Provides follow-up on inquiries and assists in the resolution of problems.
Perform related duties as assigned
Desired Skill Set :
1+ years' experience scheduling
Strong computer skills (Outlook, Excel, Microsoft)
Ability to schedule and coordinate via Outlook
Exemplary customer service skills
Strong ability to communicate
Compensation :
$20.00 / hr to $25.00 / hr.
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching.
Employees in this role are also entitled to paid sick leave and / or other paid time off as provided by applicable law.
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